Workflow step vs sub-task?

Question

Hi there!

Wondering what is better:

Task with workflow= todo>step1>step2->review->step3>step4>Done

or

Task with workflow= todo>in progress>review>done

and subtask 1, subtask 2, subtask 3, subtask 4 with their own worflow as well.

No sure what is the best practice.

Alexander Pappert · Accepted Answer

If all steps are assigned to the same Person, 1 Task seems easier to handle.

If you want or need to assign the steps to different users, you can create subtask for each step, or you can assign the Task to the other user (also possible to do this automated).

I personally would do all in 1 Task, because it is easier to handle and to filter for it.

You can also search for a checklist addon here: https://marketplace.atlassian.com

Jakub Sławiński · Accepted Answer

It is more a question to you, your team and the processes/policies you have.

If you want to be super agile, then an over-complicated workflows might not be the best fit. Please also remember about edge and special cases and that your needs might change in the future.

I would suggest to start from something simple and then modify/extend the way you work.