Work faster and smarter with Teamwork Collection apps using AI

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The way of working today can feel like a complex web, with teams from different departments relying on each other to move projects forward. While this interconnectedness can spark innovation, it can also lead to confusion. Let’s explore some ways your team can use AI across the Teamwork Collection apps to stay in sync.

Help your team get aligned and organized with Rovo Chat

A barrier to moving fast and in a coordinated direction on a team is the difficulty of finding information. How often do you sift through numerous emails, slides, and documents only to ping your teammate for the correct link?

Rovo Chat is a great way to get started with using AI across Teamwork Collection apps. Think of it as an assistant, a soundboard, or your second brain. It's more than a conversational interface — it allows you to get answers quickly, gain clarity on fast-moving projects, organize your shifting priorities, and so much more. You can use natural language to interact with it and have it assist you and your team in various ways. 

• Prompt Rovo Chat to search through Jira work items, identify trends, and then draft summaries or updates based on your projects' latest status and comments.

• Draft a weekly progress report. Rovo Chat can gather information from Confluence and Jira to capture your key updates and draft a report so that everyone on your team stays informed. You can ask it to create a report summarizing key updates, and automate weekly reports to review that help identify progress and unfinished tasks.

Rovo Chat is a great place to start to get your team familiarized with AI features and functionalities — it helps cut through the noise by turning scattered updates into clear, organized summaries without too much manual effort.

Supercharge all phases of project management

Any project can start to feel chaotic at some point, especially when multiple projects run simultaneously. If you need help keeping your head above these many swimlanes, there are AI automations and out-of-the-box Rovo Agents to support every project stage, from planning and execution to tracking and reporting.

1. Plan projects and goals faster. Every successful project starts with a clear objective. The OKR Generator Agent reviews your existing objectives and key results (OKRs) based on structure, intent, and alignment while providing resources and guidelines to improve them. After prompting the agent for this analysis, you can ask it to draft the objectives to include in your project plan. You can use prompts such as:

• "Can you help me review my existing OKRs?"

• "Help me create an effective OKR for my team."

• "What makes a good objective in an OKR?"

Once the project goals are established and the project plan is created, it’s time to build out the details. This step can be one of the more tedious phases of project management, but AI Work Breakdown takes that work off your to-do list. Use it to recommend specific steps and divide epics into manageable tasks across each stage of your projects.

2. Move projects forward and keep the team aligned along the way. At some point in your project, you may hit a roadblock that requires alignment and decisions from stakeholders and approvers to move forward. The Decision Director Agent speeds up collaborative decision-making. Based on the input and feedback from project stakeholders, the team can gather this information and synthesize it to make a quick yet informed decision. You can ask it to:

• "Review the DACI to make sure we have represented all options."

• “What Jira projects have ongoing work that relates to this decision?” 

• “Find relevant pages in the organization to help me make a decision.” 

3. Achieve a strong outcome, together. Before your team can celebrate the final phase of a project's completion, you'll need to check that the work is ready for its debut. The Readiness Checker Agent is a second set of eyes on your Jira work items for the project. It evaluates work items in your project for completeness and clarity. It also interacts with Jira and Confluence to read, edit, and create content, ensuring tasks are well-prepared for shipping. Some example prompts:

• “Does this Jira work item meet our readiness requirements?”

• "Describe our work item readiness guidelines."

• "Suggest ways to improve this Jira work item description."

These are just some of many examples of Rovo use cases you can use across your workflow — discover more here.

Find key information easily, no matter where it's located

Teams have more information and data, but accessing, consolidating, and taking action on all of this information is time-consuming. Rovo can reduce the time spent digging through apps, tracking down information, and finding answers in a fraction of the time. 

Rovo brings all of your tooling and data connections together to have full context of your work. It’s powered by Atlassian’s Teamwork Graph, a data-driven frame of reference that pulls context from any app that you connect. The Teamwork Graph can go beyond the Atlassian suite. It unifies data from your favorite third-party apps and creates a comprehensive map of your organization's work.

This powerful network of connections fuels Rovo Search, allowing it to instantly find information and deliver insights from all the tools your teams use every day. For example, if you have a question when your teammate is offline, you can use Rovo Search to find the context, page, or asset you're looking for.

At some point during your workweek, the pings and dings will come from every direction, making it easy to miss an important action item. Capture your ideas in real time by using AI Work Creation to convert Slack messages, emails, and notes from Confluence or Loom into Jira work items.

Next, keep relevant work connected. Smart Links within Confluence and Jira let you easily share Looms, Slack messages, and Figma files directly into your pages and tickets, as simple as copy + paste. The best part? The embedded links will update automatically even if the source content changes.

Finally, you can easily set up AI automations. Streamline reminders by automating emails to task assignees every week. You can also eliminate outdated information by auto-archiving inactive Confluence pages or automatically create Jira work items based on Confluence content. Try these prompts:

• “Send a reminder every Friday to anyone assigned a Jira task due next week.”

• “Automatically archive Confluence pages that haven’t been updated in 6 months.”

• “Create a Jira work item when someone publishes a new page with ‘Project Brief’ in the title.”

Having these automations set up can help reduce the little things that pile up (status checks, nudges, updates) so you and your team can spend more time doing the work instead of managing it.

Work together and stay in sync, even when async

Your team doesn’t need to work in the same time zone, let alone the same office. Loom makes it possible to reduce meetings while keeping the entire team in the loop on updates, changes, and next steps. Use Loom recordings to share asynchronous video updates with your team. They can each watch them on their own time. All you need to do is talk!

Loom AI workflows will handle the titles and summaries and easily convert your video into documents, tasks, and even Slack messages. It’s an efficient way to keep everyone informed and on track without hosting another meeting that could’ve been an asynchronous update.

Of course, you can still meet in real time. AI-powered meeting notes in Loom can help. During the meeting, Loom will capture key takeaways, tag action items, and offer summaries of team discussions. A recap is then sent to all attendees when the meeting wraps up. These automated meeting notes are then stored and organized neatly in Confluence for when you're ready.

If you or someone else is preparing to be out of the office, you can use out-of-office pages and templates in Confluence to create clear coverage docs and handoff plans for your teammates. Outline your vacation dates, list your backup contacts, and link to any open Jira work or reference materials your team might need. If anything requires an explanation or a thorough walkthrough, record a quick Loom and embed it into the Confluence page.

When you’re back from that well-deserved break, Rovo can help with the post-vacation catch-up. Use the Meeting Insights Reporter, a Rovo Teamwork Agent, to summarize what happened while you were gone, pulling insights from AI-powered meeting transcripts and notes to provide precise context. Ask questions such as:

• “What did I miss on my projects last week?”

• “What decisions were made in the last meeting?”

• “Which action items were reassigned to me in the last two meetings?”

Once those action items are detailed, it's easy to use AI Work Creation to convert them into trackable Jira work items automatically.

And if you want to go a step further? Use Jira automations to reassign tasks when your status is marked as “OOO.” This way, work doesn’t stall just because you’ll be offline. By the time you’re back from vacation, you’ll be up to speed in no time.

Let AI handle the manual work so your team can focus

There are plenty of ways to bring AI into your daily workflow. Some tools help individuals move faster. Others help entire teams stay on the same page. No matter what, the goal is always the same: give your team more time to focus on the human work that matters.

Whether you’re turning meeting notes into work, quickly creating progress reports, or embedding Loom videos with automatic summaries into your Confluence pages, these aren’t just hypothetical improvements. These AI use cases work regardless of your team’s size, structure, or number of time zones.

Try one of these AI use cases — the more you use these tools, the less time you’ll spend chasing status updates or rewriting the same assignment in three different places. Once your tools are aligned, your team will be, too.