New in Jira Enterprise: Delegate space creation from custom templates

[#1]

Hi everyone,

I’m Dmitry, a Product Manager on the Jira team building new features to help you scale your Jira instance while maintaining governance and standards.

We know that empowering your teams with the autonomy to move quickly is critical to your organization's success. But as your user base grows, you need proper guardrails in place to ensure teams stay aligned with your standards and ways of working.

I’m happy to announce a major step forward in supporting guided autonomy for teams - delegated space creation from custom templates is now available for all Jira Cloud Enterprise customers!

With this update, you can:

• Unblock teams: Allow selected users and groups to safely create company‑managed and team‑managed spaces on their own.

• Maintain consistency: Keep guardrails in place so new spaces stay aligned with your governance, compliance, and reporting standards.

• Improve admin efficiency: Spend less time manually spinning up spaces for your users.

How to get started

1. Set up your space template. Start by choosing or creating a space that represents your org's standards or best practices. Turn it into a custom template and delegate space creation:

• Open the space you want to reuse as a template.

• Click More actions (…) → Save as template (or Edit template if you have already created one).

• In the configuration dialog, choose the users and groups who should be able to create spaces from this template (for example, a 'Power users' group or specific department leads).

• Note for company-managed templates: All new spaces will share their configuration (workflows, fields and screens, permissions, etc.) with the original template space. You can also allow new spaces to have their own customizable copy of settings (and underlying schemes) by selecting the Copy screens or Copy workflows options.

After that, the selected users and groups will see this custom template in Space templates when they press the Create space button.

2. Configure permissions for the new spaces. For company-managed spaces, this new setting only allows users to create spaces from a template. Separately, you need to ensure they have the required permissions to access and configure the spaces they create.

Because all new company-managed spaces will share configurations with the original template space, you need to configure the permissions scheme for the space you saved as a template:

• Open the permissions scheme for the company-managed space saved as a template.

• Ensure the users or groups who can create a new space from the template also have the required space permissions. For example, they will need the Administer Projects permission to update space details, and the Browse Projects permission to view the space and its work items.

• Pro-tip: Consider granting Manage Issue Layouts and Edit Workflows permissions to delegate other admin actions for new spaces. Use these in combination with the Copy screens and Copy workflows template settings to ensure the configuration is isolated.

What's next?

This release is only one of our first steps in supporting guided autonomy for teams by allowing Jira admins to granularly delegate administrative actions and define guardrails.

If you’d like to try this out in your organization, discuss how to apply it to your use case, or just share your feedback, please reach out to dmelikov@atlassian.com and we will schedule a call to chat!

[Josh]

Hi @Dmitry Melikov .

• Are there any plans to extend the functionality to orgs operating at the Premium level?
  
  • Along the same lines, has any consideration been given to companies that license other Atlassian products at Enterprise level (e.g. JSM, Confluence) to be able to leverage this capability even if their Jira subscription may be at a lower level?
    • It's not always practical for enterprise to be licensed at the Enterprise level for *all* products they use; sometimes a hybrid approach is implemented to more efficiently manage costs.
• Is this sort of functionality planned for JSM as well?

[W_Diehl _Litew8 GmbH_]

Hello Josh,
please note that the functionality of having a custom 'Create space' permission based on custom 'Space templates' is something that third party vendors solved on the marketplace already years ago and for much cheaper than upgrading to Enterprise. If that is an option for you, just find the app most fitting to your needs and give it a try: https://marketplace.atlassian.com/search?query=space+templates

[Josh]

Hi @W_Diehl _Litew8 GmbH_ thank you. I am aware of Marketplace vendors offering solutions, but was preferring something native.

@Dmitry Melikov any thoughts here?

[Dmitry Melikov]

Hi @Josh! Totally get where you’re coming from, and thanks for the questions.

Right now we don’t have any immediate plans to bring this capability to Premium or to enable it for customers who have other Enterprise products, unfortunately. We are collecting feedback to understand how much demand there is though.

It’d really help if you could share a bit more about how you’d use it:

• Is there a particular workflow you're trying to improve?

• Would the current implementation of delegation for the “create space” action work for you as it is today, or is it missing something important?

If you’d like to go deeper, please email me at dmelikov@atlassian.com, happy to jump on a quick call and talk it through.

I know this isn’t the answer you were hoping for, but I really appreciate any extra details you can share. It will help us make the right decisions about what to support next.

P.S. I'll follow up on the question regarding JSM support separately asap.