Scheduling reminders to review page content

[Tal Badehi]

Hello, I'm new to Confluence automation. Can you please point me towards the best solution for triggering alerts when a page is not edited over x days?

I am looking to receive regular reminders to review content in my documentation, but only for the pages, but not for pages that I updated recently.

[Shawn Doyle - ReleaseTEAM · Accepted solution]

Have you looked into Automation?

Something like this.

[Tal Badehi]

Thank you very much, this is what I needed!

[Trevor Angle]

You can now batch your notifications with Confluence automation too! This will ensure that each page author (or owner depending on which you care about) will receive only one email with all the pages they need to review.

[Adrian Hülsmann - B1NARY]

Hi @Tal Badehi

Confluence automation may be a good starting point for continuous page reviews.

However, at some point, there might be a need for more advanced and tailored features for document control and content management.

In this case, you might consider Breeze, which is available in the Atlassian Marketplace and helps to establish continuous review and/or approval workflows, featuring dedicated UIs, reports, dashboards, and analytics that help users stay on track and get the task done.

To see it in action, feel free to schedule a demo with me.

All the best,
Adrian from B1NARY (we are the developers of Breeze)

[Aron Gombas _Midori_]

@Tal Badehi If your use case becomes more complex and/or larger than what the Confluence automation rules can handle, also try the Better Content Archiving app!

It is an app built for powerful content lifecycle management:

Related to your case, tracking outdated page, a few of the notable differences vs Confluence Cloud Automation:

1. You can see the status on the top of each page with analytics (who updated and viewed it in the last N days).
2. You can have multiple "expired" kind of statuses (like "not updated for 60 days" and "not updated for 100 days", "not updated for 365 days).
3. You can allow your users select a specific expiration date for each page or for a whole page tree.
4. You can have the same tracking for blog posts.
5. You can customize the exact conditions of when a page becomes expired. (You can express with a powerful CQL query that can contain multiple criteria and logical operators.)
6. You can have multiple notifications, using different schedule and different email templates.
7. You can apply this settings consistently to a group of spaces. (Configurations are saved to so-called schemes and you can apply schemes to spaces.)
8. You can view the current state of your site and your individual spaces on powerful dashboards.
9. ...and a lot more!

(Discl. it is a paid and supported app developed by our team. Free for 10 users!)