Personal “My Tasks” view across multiple Confluence Databases?

[Silke]

Hi everyone,

We are currently using Confluence Databases in several project spaces to track tasks (fields like Status, Assignee, Due date, etc.).

I’m looking for a way to create a personal overview of tasks assigned to me across multiple databases.

Ideally, I would like to have a page in my personal space that:

• aggregates tasks from different project databases

• automatically shows only tasks where I am the assignee

• allows editing tasks so updates sync back to the original project database

Is this currently possible with Confluence Databases (e.g., via views, embeds, or another workaround), or is cross-database filtering like this not supported yet?

Would be great to hear how others solved this.

Thanks!

[Martin Runge · Accepted solution]

Hi @Silke

To my knowledge, Confluence Databases currently do not support native cross-database aggregation, such as a "Master View."

However, a workaround is to create a filtered view for each database that includes only tasks assigned to you. These links can then be embedded on a single page for easy access. 

[Laura Campbell]

Hi @Silke , just to make sure I understand, your team creates new entries or rows in a Confluence Database for new tasks, and you have fields to keep track of the status, assignee, due date etc.

And you have several different Confluence Databases in different spaces, but each set up more or less the same way.

And you would like a view that combines entries from multiple databases filtered just for your tasks

My first reaction is: that's actually what Jira is really good at. Instead of Confluence Databases, tasks are managed in spaces (FKA projects), and you can create filters or boards that bring together all your issues.

If Jira is not an option (but again, it really is way better at task tracking than Confluence Databases), you could try creating views for each of the Databases that filters for entries where you are assigned, and then you could display those views on one page.

[Silke]

Hi @Laura Campbell , thank you for your answer. Unfotunately jira is not possible for every project so I need the solution for the database. I'll try your suggestion in the last part of your answer, hope this will be intuitive enough for us :) 

[Tomislav Tobijas]

...I’m looking for a way to create a personal overview of tasksassigned to me across multiple databases....

I've never seen databases used for task tracking (if we're talking a checklist-like style), and people often use a task report macro for these cases. Anyway, I'd like to see a use case for this by using databases 👀

As Laura said, I would also lean towards Jira for something like this.

Also, there's no open feature request/suggestion for having a similar concept to task report macro, but just with databases 🤔

[Silke]

Interesting. Somehow the task reports never worked for us. They tend to get cluttered very fast. We established databases with the following headers: 

We work with it like a kanban board in a different view: 

Can you achive this with the task report?