Governance best practicing

[Callistus Neba]

what are the best practices for delegating project-level administration without losing global governance?

[Ajay _view26_]

Hi @Callistus Neba 

Welcome to the community!

Here are the key best practices for delegating project-level administration in Confluence while maintaining global governance:

1. Use Space Admin roles, not Global Admin: Give project leads Space Admin access to their specific spaces only. Space Admins can manage permissions, page templates, and content within their space — but cannot touch global settings, other spaces, or user management.

2. Leverage Group-based permissions: Instead of adding individuals to space permissions directly, create user groups (e.g., team-projectX-editors) and add the group to the space. This makes governance auditable and scalable — you control who's in the group at the global admin level.

3. Use Default Space Permissions as a baseline: Set your global default space permissions so that new spaces automatically follow your governance model. Project leads inherit these defaults and can only adjust within them, not above.

4. Audit regularly using Space Permissions reports: Use the Confluence admin panel's space listing to periodically review which groups/users have Space Admin on which spaces.

5. Limit Global (Confluence) Admin: Only IT/platform admins should have the "Confluence Administrator" global permission — this controls system-wide settings, user management, and can override all space permissions.