How to set Alert notification for confluence owners?

[Harish Babu N Babu]

We have put ASRS S2 confluence pages in place and updated the recent editions for each of the page and we have set the owners for the confluence page. How to set up 

1. A reminder in the confluence page to update links, check data, review process?
2. The reminder if no one has used it in 6 months or if a link breaks (e.g., link to SharePoint) ?

[Joshua Brock _ Seibert Group_ GmbH]

@Harish Babu N Babu greetings and sorry for the delay...not sure if you got what you were looking for at this point, but just my $.02.

The closest built-in option (on Premium) is a basic content expiry reminder, but it's a simple notification with no workflow state or enforcement behind it. Broken link monitoring isn't something Confluence handles natively at all.

For the inactivity-based review reminder part of what you're describing, my team has our Marketplace app called Aura Workflow & Approval, which I think covers this pretty well. But, in full disclosure, I'm a content writer with Seibert Group GmbH, the company behind it.

Aura has a Content Gardening pattern built around expiration timers. You define a workflow where a page sits in an "Up to Date" state, and after a configurable duration (e.g., 180 days with no review), the workflow automatically transitions the page to a "Needs Review" state and sends an email notification to the page owner.

The owner then reviews the content and either approves it back to "Up to Date" or marks it as outdated. You can also set a recurrence so the cycle repeats automatically without anyone needing to remember to reset anything.

Since you've already set owners on your pages, Aura can target those owners as the email recipients when the expiration fires, so the right person gets notified rather than a generic admin.

For the broken link detection piece (e.g., a link to SharePoint that goes dead), that's a separate problem that Aura doesn't solve. You'd need a dedicated link-checking tool for that side of things. Aura handles the periodic review cycle, not link validation.

Let me know if you have questions about how the expiration timers or owner notifications are configured.

Thanks again and best of luck!

Joshua
Content Writer & US Representative
Aura Apps & Agile Hive (products of Seibert Group GmbH)

[Tomislav Tobijas]

Hi @Harish Babu N Babu ,

For reminders, I can agree with Murray - use Confluence automation to build periodical/scheduled notifications that will ping the owner to check the page and update it if necessary.

As for cleanup and link check, AI could maybe fit here. There's this guide, Automate your content workflow with Confluence and Rovo, that actually 'opens the door' when it comes to exploring what's possible if you'd use automation and/or Rovo 👀
Might be worth checking out, as it might give an idea or two. 💡

Now I know Rovo can do cleanups really well (automation too, in some cases), but I haven't tested AI/Rovo when in these cases where we're talking about link checks.

Cheers,
Tobi

[Harish Babu N Babu]

Thank you, Tom this explains my Questions.

[Murray le Roux]

Hey @Harish Babu N Babu 

1. Confluence Cloud Automation is the native tool for this. Create a scheduled rule with a CQL condition to find pages not touched in 6 months then have it email the page owner or create a task. See Keeping-Confluence-Content-Fresh-with-Automation  and Triggers in Confluence Automation . Keep in mind this would mean last edited, I assume that's what you mean by not used in 6 months. If you mean not viewed in 6 months that's not possible with a rule as far as I know.
2. Confluence Cloud has no built-in external-link checker (long-standing request: CONFCLOUD-65867). You can do this with a Marketplace app though like Broken Links+ for Confluence, Easy Link Checker, or Link Management.

Separate from the reminders and link-checking: if the goal is catching pages whose content has quietly gone out of date, I'm currently building a Forge app (private beta) that solves this a different way. It uses AI - running entirely on Forge, so nothing leaves Atlassian - to read the content and surface the pages most likely to be wrong regardless of age, with quoted evidence. Happy to share if that angle's useful. (Disclosure: I'm the developer.)

[Harish Babu N Babu]

Thanks, Murray, for the detailed explanation