How to send automated email reminders based on Page Property “Review Status” and Confluence Page

[shaily_mehta]

Hi everyone,

I’m trying to set up an automation rule in Confluence that sends an email reminder to the reviewer when a page needs review.

Here’s the scenario:

• Each page has a Page Properties table with a field called “Review Status”, which will be set to needs-review.

• The Confluence page itself will also have a Page Status set to Needs review.

• I want the automation to send an email to the reviewer (whose details are stored in the same Page Properties table) whenever both of these conditions are true.

Has anyone implemented a similar automation?
Specifically, I’d like to know:

• How to correctly filter pages based on a Page Property value (e.g., “Review Status = needs-review”).

• How to check the Page Status condition in the same rule.

• How to dynamically send the email to the reviewer listed in the Page Properties table. It will be the Confluence user name

Any guidance or example configurations would be appreciated.

Thanks!

S.

[Aron Gombas _Midori_]

Related to your use case, you may want to have a look at the Better Content Archiving app.

It maintains page status, allows choosing owners (reviewers) per page or even per page tree and send custom notifications to owners, authors, etc. to solve your use case. Plus, it offers dashboards to see status reports on pages to review or status overview to browse the page lists.

And, it can scale to very large Confluence sites as it doesn't rely on the automation rule execution quota.

(Discl. this paid and supported app is developed by our team. Free for 10 users.)

[marc -Collabello--Phase Locked-]

As far as I know, you can't directly read a page properties table from an automation (However if it is possible, I'd like to know).