How to invite a user to bulk-sign Confluence pages?

Hi @Emma Hall,

I'm Elena Cantero, Product Manager for Comala Document Management Cloud at Appfire.

Reading through this discussion, it sounds like you're looking for a way to efficiently manage document acknowledgements and signatures at scale, while maintaining visibility into who has completed the required actions and who is still outstanding—particularly for onboarding and compliance scenarios.

Comala Document Management for Confluence Cloud (AKA CDM) may be a good fit for this use case. It provides structured review and approval workflows, electronic signatures, document lifecycle management, audit trails, notifications, reporting, and automation capabilities designed for organizations that need controlled documentation and compliance.

You can find more information here: Marketplace

I'd also like to introduce my colleague @Nino Stana, one of our Solutions Advisors, who would be happy to walk you through the product, discuss your specific requirements, and show how this use case can be addressed in a live demo.

Here is my Calendly also in case you want to set up a video call with me ;)

Feel free to reach out if you have any questions—we'd be happy to help!

Kind regards,
Elena Cantero | PM Comala Document Management @Appfire

Hi @Emma Hall ,

Am I correct in assuming you are using this app? E-Sign for Confluence 

While there might be someone here on the community that has some good knowledge on the topic you might be quicker (and especially if it comes to tracking new feature requests) by contacting their support directly.

You can do so by raising a ticket at https://digitalrose.atlassian.net/servicedesk/customer/portals

Perhaps it is something that is already on their roadmap or something they might add to it if you request it :)

Hi there,

I work with Digital Rose, the eSign vendor, and we have an alternate Confluence app that was designed for this kind of onboarding and training. You can subscribe a group of users to get automatic training assignments and reminders on all the Documents you've added that group to, and when a new user is added to your site, simply add them to the group to have the system auto-assign them training (which happens every Sunday), or trigger a check through all groups for new users and open training (once-daily cooldown).

I’ve linked our eSign Documents Marketplace page and its User Guide below:

eSign Documents QMS and Training 

eSign Documents - User Guide 

Kind regards,

Victoria

Hey @Emma Hall .... welcome to the Community!!

From what you've described, this sounds less like a need for a legal e-signature solution and more like a structured policy acknowledgment workflow. Do I have that right?

Confluence doesn't provide this natively, but if you're open to Marketplace apps, Aura Workflow & Approval is worth a look (and, full disclosure, I work with the team behind it).

Based on your requirements:

✅ Different acknowledgment types - You can customize workflow actions to reflect different review scenarios, such as Approve, Read and Understood, or other labels that fit your process.

✅ Visibility into pending acknowledgments - Aura tracks who has completed their review and who is still pending, with dashboards and reviewer views that make it much easier to monitor progress across policy pages.

✅ Applying workflows at scale - Rather than configuring each page individually, workflows can be applied more broadly (for example, across spaces or groups of pages), making onboarding and policy management much more manageable.

The one caveat I'd mention is that Aura isn't a legal e-signature product. If you need digitally signed documents for regulatory compliance, you'll likely want a dedicated e-signature solution. But if your goal is policy acknowledgment, approval workflows, and tracking who has completed their review, Aura is a strong fit.

Happy to answer any questions if you'd like to explore how that would work in practice.

Best of luck and again, most especially, welcome!


Joshua
Content Writer & US Representative
Aura Apps and Agile Hive (products of Seibert Group GmbH)

Native Confluence doesn't give you a way to bulk-invite users to sign or approve multiple pages at once - signing/approval assignment is inherently a per-page action, so anything resembling a bulk workflow has to be layered on top with automation or a dedicated app, not something built into core Confluence.

For tracking status across many pages without extra cost, you can get partway there with Confluence's native page status feature plus a Page Properties Report macro on a dashboard page. It pulls status/labels from child or linked pages into one summary view, so you can see what's pending at a glance. Automation rules can also fire a reminder when a page sits in a given status too long.

For the actual "assign once, apply to many pages" part, that needs an app built around bulk workflow assignment rather than per-page approval. Workflows for Confluence has a Bulk Change feature that applies a review/approval workflow to up to 200 pages at once using a CQL filter (by space, label, parent page, etc.), plus an Auto-Assign option that attaches the same workflow automatically to any new pages matching that filter going forward. Could be worth checking against your specific signature-type and reporting needs.