How do I insert a PDF into my presentation?

[Kati Ferrante]

How do I insert an existing PDF and/or Word Doc into a document so that I can create a series of Appendix? 

[Shannon S · Accepted solution]

Hello Kati, and welcome to Atlassian Community. It's nice to have you!

I understand you want to create appendices using PDFs or a Word document. Does the PDF/doc contain the appendix, or are you looking for Confluence to automatically generate an appendix based on the attached documents?

If you're looking to upload the attachments and embed them on your page, you can find out how to do that below:

• Upload a file

• Display files and images
• Manage uploaded files

You can also import the Word documents and create a page this way.

• Import content into Confluence Cloud 

That might be more basic than you need. If that is the case, please show me an example of how you want this to look and how it should work. I can help you find a solution.

Best regards,

Shannon

[Kati Ferrante]

Thank you very much! 
I would also like to create an appendix with attachments (which are sited throughout the document "(see Appendix X for xyz)" - which would like directly to the document. Can you please help me with that?

[Shannon S]

Hi Kati,

If you need to include the attachments in a single list, the attachments macro can do that.

• Insert the attachments macro 

Below is an example of the macro from the article:

The macro displays a list of attachments on a page. You can adjust various parameters depending on what you need to show, sort order, and more!

Would something like this work for what you need?

Take care,

Shannon

[Kati Ferrante]

I will have to try that. Right now, I created a table and drag and dropped each attachment into the table - work around solution. 

Can you tell me how I can create a group to view my document who are not confluence users? I would like to present something to them, but don't want them to have to login, etc. They just need to view - not edit, comment, etc. 

[Shannon S]

Hi Kati,

If you want people to view Confluence content without logging in, you would need to set up public access and host the document in a public space. Unfortunately, this means that anyone on the internet can view your document, so I don't recommend this.

The best thing in your case would be to use Google Drive to host your files. Then you can use Google Drive for Confluence to display those files to your users, and external users can interact with the documents via Google.

I hope this helps, but let me know you have any questions about that.

Take care!

Shannon

[Kati Ferrante]

Thank you - that does help. However, I am not familiar with how to set up Google Drive for Confluence. Could you please help? Will the anchors, document links and links to attachments come over to Google Drive?

[Kati Ferrante]

Could you also tell me how to link/anchor text within the document to another place in the document?

[Shannon S]

Hi Kati,

Sure, I'm happy to help you get familiar with Google Drive. You can start by reviewing this page on how to use the Google Drive macro in Confluence.

To learn about the basics of using Google Drive, look at Google's article, How to use Google Drive. You can see what you can do with various file formats under Compatible File Types.

 File types you can open with OCM

These are the file types that can be opened with Office Compatibility Mode (OCM):

• Documents: .doc (if newer than Microsoft® Office 95), .docx
• Spreadsheets: .xls (if newer than Microsoft® Office 95), .xlsx, .xlt, .xlsm, xltm, xlam
• Presentations: .ppt (if newer than Microsoft® Office 95), .pptx

File types you can convert to Docs, Sheets, or Slides

These are the file types that can be converted to Google Docs, Sheets, and Slides:

• Documents: .doc (if newer than Microsoft® Office 95), .docx, .docm .dot, .dotx, .dotm, .html, plain text (.txt), .rtf, .odt
• Spreadsheets: .xls (if newer than Microsoft® Office 95), .xlsx, .xlsm, .xlt, .xltx, .xltm .ods, .csv, .tsv, .txt, .tab
• Presentations: .ppt (if newer than Microsoft® Office 95), .pptx, .pptm, .pps, .ppsx, .ppsm, .pot, .potx, .potm, .odp
• Drawings: .wmf, .emf
• OCR: .jpg, .gif, .png, .pdf

File types you can download or save to an Office format

These are the Office file types that can be saved back to an Office format:

• Documents: .docx
• Spreadsheets: .xlsx
• Presentations: .pptx

To answer your other question, 

Could you also tell me how to link/anchor text within the document to another place in the document?

Anchor links in Confluence work across Confluence pages, but not attachments, such as PDFs or Word documents. Have a look at the feature requests below for that.

• CONFCLOUD-42930 As a Confluence user, I would like to be able to open Word documents to a specific section
• CONFCLOUD-69591 Create Link to Specific PDF Page In Preview

If you only want to use anchor links across Confluence pages, look at the table at the bottom of the page, Insert links and anchors. Find the row, Link to a heading on a page or another page, and follow the instructions there.

I hope that helps, but if you have any questions, please let me know!

Take care,

Shannon