Exporting all pages from a space to run an audit?

[Kama Kosznik]

What is the best way to run an export of all pages for a particular space? e.g a team space has 560 pages. The team will need to run an audit and review each page to decide what they're going to do with it (to keep/ to archive)

What I liked about the space pages report from Analytics is it provided information on create date, last modified, user views, and path, parent. That information is needed for running audits. 

Last year I found I was able to export all pages of a space using Space Analytics. This year however, I notice it only goes to a max and can't go further than a year of engagement.

What are some alternative ways to export pages from a space?

[Kris Klima _K15t_ · Accepted solution]

Hi @Kama Kosznik 

I agree with @Trudy Claspill - Confluence is for collaboration and exporting pages from Confluence, reviewing them outside, then taking action in Confluence seems like an extra complication.

Use Content Manager - in Premium Confluence, you can not only review all sorts of details about the pages and filter them, you can also execute actions.

I'd use Content Manager to identify the pages that might need review, agree on a label that'd be applied to a page that might be looked into more thoroughly, then take action.

But if you must export pages, you can find that option in the Space Settings.

[Kama Kosznik]

I'm approaching a hybrid approach. some small spaces are done with content maneger and some are with a mix of offline audit and content manager. Since this a first time clean-up across the board, we want to preform this type of audit as it builds value in building space owner awareness of their content and identify any issues across their space especially if multiple teams store content there that is no longer relevant. 

Content manager doens’t create a record of what was decided and why and there’s a chance that bulk actions can be done hastily without giving it much thought. 

[Evgenii · Accepted solution]

Hi, @Kama Kosznik 

Welcome to the Atlassian Community!

If you need to retrieve all pages, one of options is to write a Python script that fetches the required information via the REST API.

It’s not the simplest approach - it does require some programming knowledge - but it’s effective and gives you full control over the data extraction process.

You can automate pagination, filter results, and export the output in a format that suits your needs.

[Trudy Claspill]

Hello @Kama Kosznik 

Welcome to the Atlassian community.

Why do the pages need to be exported? Why not just review them through the Confluence UI?

[Aron Gombas _Midori_]

@Kama Kosznik 

You can also use the CQL Search app to run any CQL search and export the results to CSV:

I think the harder part of the question is how do you know which pages should be reviewed?