Best way to manage page permissions for different teams in Confluence?

[CNT Entertainment]

Hi everyone,

We’ve been rolling out Confluence across our company, and one issue I keep running into is how to manage page permissions when multiple teams share the same space.

For example:
Engineering needs access to everything, including technical specs and meeting notes.
Customer success should only see product guides and FAQs, not internal dev notes.
Leadership wants summaries but not the day-to-day work logs.

I know I can restrict individual pages, but this gets messy quickly when there are dozens of subpages. Is there a better way to structure spaces/pages or set permissions at a higher level to keep things clean?

If you’ve managed a multi-team setup in Confluence, how did you organize permissions without making it impossible to maintain long-term?

Thanks in advance for any suggestions!

[Brant Schroeder]

@CNT Entertainment welcome to the Atlassian community

You can setup a Confluence space for each team and manage permissions at the space level.  If you want to keep all teams in the same space for easier information management and cross collaboration you can create a top-level structure and add page permissions, there.  The child pages will then inherit the parents' permissions.  

Your Space - All teams have access

• Team Area One - Apply page permissions
  • Sub Page - Inherited from parent
  • Sub Page - Inherited from parent
• Team Area Two - Apply page permissions
  • Sub Page - Inherited from parent
  • Sub Page - Inherited from parent
• Team Area Three - Apply page permissions
  • Sub Page - Inherited from parent
  • Sub Page - Inherited from parent

You could also have specific areas in the space that then have further breakdown in permissions under them.

• Meeting Notes - Everyone can access
  • Team One Meeting Notes - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent
  • Team Two Meeting Notes - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent
• Products - Everyone can access
  • Team One Products - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent
  • Team Two Products - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent
• Specifications - Everyone can access
  • Team One Specifications - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent
  • Team Two Specifications - Apply page permissions
    • Sub Page - Inherited from parent
    • Sub Page - Inherited from parent