Add default status to Confluence site

[Lana Kelly]

I know that as a space owner in Confluence, I can add a custom status for my pages, but is it possible as a site owner to make a custom status that applies to all spaces?  We would find it really useful to have an "Archived" status available and I don't want to go through every space and do it manually.

[Fabio Racobaldo _Catworkx_]

Hi @Lana Kelly ,

unfortunately it is not possible. There is an open suggestion here https://jira.atlassian.com/browse/CONFCLOUD-75509 

Please vote and watch it to keep you up to date about progresses.

Hope this clarifies,

Fabio

[Joshua Brock _ Seibert Group_ GmbH]

@Lana Kelly greetings and great question!

Fabio is correct...Confluence doesn't currently support site-wide custom page statuses. Custom statuses are configured at the space level only, so there's no native way to push a status like "Archived" to all spaces from a single admin setting. Your only native option would be to add it in each space individually, which is exactly what you're trying to avoid.

If you're open to a Marketplace app, Aura Workflow & Approval might be worth a look. And upfront in full disclosure, I'm with Seibert Group GmbH, the company behind it.

Aura lets Confluence admins define global workflows that apply across the entire instance, rather than being scoped to a single space. You could define a workflow that includes an "Archived" state, and because it's a global workflow, space admins can adopt it without you needing to manually configure anything in each space.

You can also set it to apply automatically based on labels, so pages tagged with a certain label would enter the "Archived" state without anyone touching the workflow settings per space.

That said, Aura is designed as a full content lifecycle tool with approval gates, reviewer assignments, and automation, so long story short, it brings more capability than you strictly need if your goal is just a single shared status. Whether that overhead is worth it depends on whether you'd use those other features too.

Let me know if you have questions about how global workflows are set up or how the automatic application by label works.

If you'd like to see a more concrete walkthrough of how a global "Archived" state would be configured, please feel free to schedule a demo with one of our team and we'll be happy to walk through it!


Thanks and best of luck!

Joshua
Content Writer & US Representative
Aura Apps and Agile Hive (products of Seibert Group GmbH)