Rovo Extension: App filtered search, company announcements widget, and even more customization!

[#1]

The Rovo browser extension just got some enhancements!

1. Obvious ‘apps’ search filters – This friendly addition helps your teams “get” that Rovo searches everything that you've connected, not just Jira/Confluence. They can use Rovo’s search to get straight to where they need.

2. Company announcements right on the Rovo new tab – admins can get the word out about major news straight to a users' new tab, making it easy for you to push, and easy for users to find.

3. Richer, brand-customizable company theming (now including customization for nav + text color) – make Rovo feel like your company’s AI, not “just another tool” to learn.

[Pst… Haven’t installed the Rovo extension yet?
Grab it from the Chrome Web Store:
Rovo: Search, Chat, and more @ Chrome Web Store ]

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👋🏼 Hey Rovo admins & AI champions! 👋

We know rolling out new tools across a company can be a challenge, especially when you want everyone to actually use (and love) what you deploy. That’s why the Rovo team has been hard at work making the browser extension more powerful, more customizable, and—most importantly—more helpful for both admins and your entire org.

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1. Obvious Search for All Your Tools - Not only Confluence & Jira

What’s Changed?

One of the biggest pieces of feedback we’ve heard from customers:

“Our users still think this is just Jira/Confluence search. They don’t realize Rovo can search Slack, Google Drive, SharePoint, all the other connectors we’ve enabled.”

So we’re changing that, right at the earliest, most frequent touchpoint: the search box itself. Now, when you open a new tab with the Rovo extension, you’ll see →

App filters directly in the Rovo search input box for Atlassian apps and any app an admin has already connected that a user has granted access to. Now

• Users can choose which tool to search and land directly to Rovo results for that app filter applied

• If you don’t pick any filters, Rovo still does a global search across all apps like it does today.

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2. Company Announcements—Front and Center

What’s New?

We heard from admins that they wanted a way to share company-wide news right on the tab where folks start their day.

With the extension, admins can now share company-wide news right on the Rovo new tab. The new announcements widget lets you:

• Create and manage announcements that show up for every user’s new tab page

• Highlight things like roadmap changes, leadership updates, or policy rollouts, with image previews, descriptions, and links out to more details

• Control who else can manage announcements (give access to IT, comms, or program owners)

Why It Matters

• Makes it easier to reach everyone with important updates (no more chasing people across email, chat, and intranet)

• Tip: Use the admin settings to enable/disable the widget, create/edit announcements, and control access by granting the site-admin access to users you want to be updating the widget continuously. Start with big, day-to-day changes that everyone needs to know.

How to access:

If you’re an admin, you’ll see this widget on your new tab where you can create and manage your announcements thereafter. We’ll have more controls to manage this straight from your extension settings soon!

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3. Make Rovo Look and Feel Like Your Company

Customers wanted more control over colors and contrast. Now you’ve got it! You can

• Swap the Rovo logo for your company’s logo

• Set a custom background (wallpaper, campaign art, or a simple gradient)

• New: Customize navbar and text colors to match your brand in both light and dark mode

These settings are site-wide —once you set them, everyone’s Rovo tab gets the same branded experience if they’re on that site. Have multiple sites with different brand identities? Leverage distinct custom branding for each!

Personalize Rovo as your company’s AI, not just another tool.

Where to access customization as an org admin:

Navigate to your extension settings. Scroll down towards your admin console settings.

Save your changes — they’ll roll out across your sites' Rovo tabs!

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Quick guide for getting more out of the Rovo Extension

1. Install the Rovo Extension: If you haven’t already, grab it from the Chrome Web Store.

2. Connect your apps: Connect your org’s tool & data to Rovo to ensure it shows up front and center for your org from AdminHub.

3. Customize your Rovo experience: Open the options/settings panel in the extension, and check out the admin console settings for theming and announcements that we’ve shared!

4. Encourage Teams to Explore: Show off the new search filters and announcements widget so users see the full power of Rovo tab page to stay on top of their work & get work started faster.

5. Deploy Company-Wide: Follow the https://support.atlassian.com/rovo/docs/automatically-install-the-rovo-browser-extension-across-your-company/ to roll out Rovo to everyone to make the most of the updates above

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We’d Love Your Feedback!

These updates are all about making Rovo more useful, more discoverable, and more embedded to your company & your workflows. If you’re an admin, drop your questions, ideas, or “wish we could also…” requests in the comments below. Or reach out directly to the team at alieu@atlassian.com—especially if you’re planning a company-wide rollout or have questions from your IT/security team and want some extra help.

What do you think? What would make Rovo even better for your team? Let’s chat below!

[Josh]

Hi @Annie Lieu . Thanks for all the great work on these features! It's really shaping up to be a helpful product.

A few prioritized wish list items from our team:

1. Ability to make announcements visible only to specific Atlassian Teams and Groups
   1. For instance, we may want to announce something geared towards users of specific Atlassian products (e.g. Confluence or Jira) or only certain areas of the organization (e.g. IT)
2. Provide a Rovo Extension Admin permission that can be delegated to specific users, Teams, or Groups
   1. For example, we may want to allow our Intranet team (who are not Atlassian admins) to be able to manage this experience
3. Add options for platform experiences to the Create menu (e.g. Assets, Projects, Goals)
4. Allow bulk clearing (i.e. "remove all") customized links
   1. Currently, this appears to only be possible one link at a time
5. Allow manual addition of customized links
   1. It seems like the options are only coming from browsing history?

I'll send you an e-mail so you have my contact information if you'd like to discuss these items in more detail.

[Annie Lieu]

Thank you @Josh for detailed feedback! 

A few of these items are available already but are not obvious enough, which we will reflect on how to improve for clearer design for them. Will follow up separately on email as well!

Ability to make announcements visible only to specific Atlassian Teams and Groups
We don't currently have plans to support this yet as announcements with this level of real estate placement are meant for broader groups. Will follow up with you for your use case and how you think the announcements widget fits into this. Are you actively using the announcements widget today and seeing this gap?

Provide a Rovo Extension Admin permission that can be delegated to specific users, Teams, or Groups
We didn't introduce this configuration directly into the localized Extension admin settings to avoid adding extra overhead for admins outside of the Atlassian AdminHub experience (which we will be integrating with more directly in the future). However, if you as an admin want to make any of your team members a 'site admin' of the site you want to give them permissions in from the Admin Hub experience, they will also get management permissions of the widget! 

More permissions directions here: https://support.atlassian.com/user-management/docs/give-users-admin-permissions/ 

Add options for platform experiences to the Create menu (e.g. Assets, Projects, Goals)
We had this in our backlog - would love to hear more on which options you want & the use cases you see for your org! 

For customized links (i.e. "remove all"), if you click on the additional ... menu to the right of all your links, you'll see those controls for customized links. 

[Josh]

Hi @Annie Lieu . Thank you for your helpful responses!

Ability to make announcements visible only to specific Atlassian Teams and Groups
We are not currently using announcements, but I was thinking about using them to highlight relevant Rovo enhancements and new features. Currently, I review the plethora of Atlassian update channels on a weekly basis and provide a summary for our team of org admins. I could see the announcements being helpful for sharing user-centric Rovo functionality updates with different customer segments (e.g. Jira users vs JSM users vs Confluence users). Some announcements may be broadly applicable, but not all of them would be.

Provide a Rovo Extension Admin permission that can be delegated to specific users, Teams, or Groups
We'll await the enhancements planned for the Admin Hub; "one does not simply" grant site admin permissions in my org. 😊

Add options for platform experiences to the Create menu (e.g. Assets, Projects, Goals)

It would be most broadly helpful to be able to create Asset objects via the create menu. Since the Assets experience now switched over to the blue create button, we'd appreciate consistency across all Atlassian products.

Customized links
When I enable the "customize links" option, it allows me to manually delete links one at a time. However, I seem to have a whole bunch of eligible links there and it'd be great to start from scratch and built out the list as needed. I might still be missing something there.