Tired of missing info on your Confluence pages? Here’s how to fix it

[#1]

If you manage Confluence spaces, you probably know this pain:

You open a process page, no owner assigned.
You check a policy, no review date.
You look at a how-to article. no category, no context.

And when it’s time to filter, report, or prepare for an audit?
You hit a wall.

This isn’t because your team doesn’t care , it’s because Confluence (by default) doesn’t force people to fill in critical metadata. And manual reminders only go so far.

🔧The fix: Required Metadata Fields in Metadata for Confluence Cloud

We’re excited to announce that Metadata for Confluence Cloud now lets admins mark specific fields as mandatory.

This means:

• You can ensure Process Owner, Review Date, or Category fields are always filled before a page is saved.

• Users get clear guidance with a red asterisk (*) and an error message if they try to skip required fields.

• If someone closes the dialog without saving, the Content Category won’t be applied — preventing incomplete records from slipping into your system.

It’s simple, but it solves one of the biggest gaps in Confluence page governance.

🔧 But wait , it gets better with Workflows for Confluence (Appfox integration)

Here’s where the magic really happens.

With the new integration between Metadata for Confluence and Workflows for Confluence:

✅ When you assign or change the Process Owner and change the content in the wiki page, Workflows can automatically notify them when it’s time for review or approval.

✅ When you capture set the interval review date in Workflows can trigger reminders, no more setting up separate tracking systems.

✅ Together, they transform Confluence into a real quality management tool - structured, automated, and ready for ISO 9001 or other standards.

💡 A real customer use case

One of our customers shared:

“We draft policies as wiki pages, but before sending them for approval, we need to guarantee all key metadata is set.”

Their flow:
1️⃣ Draft policies internally.
2️⃣ Before finalizing, ensure mandatory fields like Owner, Compliance Category, and Review Date are filled (with Metadata).
3️⃣ Move to a public space, where Workflows takes over — notifying owners and managing review cycles automatically.

The result?
Cleaner pages, less manual follow-up, and better compliance and governance.

… this combo of Metadata for Confluence+ Workflows for Confluence might be the upgrade your Confluence setup needs.

[Yulia Lenina _AppFox_]

Yuze, great introduction of the integration between our apps! Those who are interested to see how the integration works, please read the docs here.

[__ Jimi Wikman]

Looks like a great set of apps!

[Yulia Lenina _AppFox_]

Thanks @__ Jimi Wikman !