Stop Wondering Where Your Team's Time Really Goes With Team Utilization Pie Chart

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We've all been there. You're in a meeting, a stakeholder asks a simple question: "So, what is the team actually spending their time on?" You have hundreds of Jira tickets at your fingertips, but if you're being honest, you're not entirely sure. Is it all going into new features? Are bug fixes eating up more time than you thought? What about that unplanned "shadow work" that never seems to make it onto the plan?

All that time-tracking data is right there in Jira, but it feels trapped in endless lists and logs.

When you can't clearly see where the hours are going, you can't manage your team's workload effectively. You might accidentally overcommit to new projects, struggle to explain why a key feature is delayed, and watch as non-billable tasks quietly chip away at your budget. You're trying to lead your team, but you're steering the ship in a fog.

The High Cost of Flying Blind

When you're guessing about your team's workload distribution, every decision feels like a gamble. You might green-light a new project thinking you have the bandwidth, only to find out later that your key developer is already spending 60% of their time on maintenance. This is exactly how scope creep sneaks in, how burnout becomes a real risk, and how even the best-laid plans fall behind schedule.

Standard Jira reports can tell you if your team is busy, but they often fail to show you what they are busy with. That lack of context makes it nearly impossible to have meaningful conversations about priorities or make smart adjustments.

A Flashlight for Your Team's Time: The Team Utilization Pie Chart

It’s time to swap that complicated spreadsheet for a simple spotlight. ActivityTimeline’s Team Utilization Pie Chart is designed to give you instant, crystal-clear insight into one of the most important questions in management: where is our effort really going?

Think of it as a visual report that turns your team's logged hours into a simple, intuitive pie chart. Each slice represents a project, an epic, or any other category you choose, showing you the exact percentage of your team's time it's taking up.

This chart gives you a powerful overview that helps you:

• See the Big Picture: Instantly understand how your team's effort is split across different projects.

• Check Your Focus: Quickly see where most of the time is being spent and make sure it aligns with your strategic goals.

• Learn from the Past: Look back at a previous month or quarter to see how time was actually spent, which is a huge help for making better estimates in the future.

Your Personal Time Machine for Planning

Here's where it gets really cool. The Team Utilization Pie Chart can look both backward and forward, acting like a time machine for your resource planning.

• Analyze the Past (with Worklogs): Set the report to pull data from "Worklogs," and it will show you exactly how your team's hours were spent in a previous period. It crunches all the logged time to give you a true picture of what happened. This is perfect for sprint retrospectives or quarterly reviews.

• Forecast the Future (with Estimates): Switch the data source to "Estimates," and the chart becomes a forecasting tool. It uses the remaining estimates on your Jira issues to predict how your team's capacity will be allocated in the coming weeks or months. This lets you spot potential roadblocks and resource conflicts long before they become problems.

Slice and Dice Your Data, Your Way

A great report should be flexible. ActivityTimeline lets you filter and group your data to get the exact answers you're looking for.

You can filter by specific teams or even use a JQL filter to get super specific. But the real magic is in the "Group by" option. This lets you organize the pie chart by:

• Project: The classic view, perfect for seeing how time is divided among your different projects.

• Epic: Zoom out and see how much effort is going into your larger strategic initiatives.

• Jira Custom Fields: This is the game-changer! You can group your team’s time by any custom field you’ve set up. Ever wanted to see a breakdown of "New Features" vs. "Bug Fixes" vs. "Tech Debt" in a single chart? Now you can, in just a few clicks. This opens up a whole new level of understanding and helps you fine-tune your entire workflow. 

Stop Guessing, Start Leading with Confidence

Winging it just doesn't cut it. The Team Utilization Pie Chart is more than just a pretty graphic; it’s a strategic tool that replaces guesswork with clarity. It gives you the hard data you need to have honest conversations about priorities, justify your resource needs, and make sure your team is focused on the work that truly matters.

It's time to stop managing in the dark and start leading with clear, data-backed confidence!