How to export Jira worklogs to a spreadsheet?
Although you can export Jira worklogs to a spreadsheet using native Jira features, it comes with limitations. By default, it allows you to export only total logged time per ticket. And where's the fun in that? Marketplace apps such as Worklogs extend your options, allowing you to create and export custom reports tailored to your needs. Learn how to export Jira worklogs to a spreadsheet in a few simple steps.
Effective time tracking boosts your business' success
Time tracking is a critical part of project management that allows for work optimization - that’s the universal truth we all know. The ability to use worklog reports, which provide records of the time spent on every work item and project, enables real assessment of the work and correction of unrealistic deadlines. In fact, knowing whether actual progress correlates with initial schedules, helps teams better plan for future releases and projects. Managers are able to improve operational efficiency and track how much time is spent on client work - and thus, bill accordingly. And as you may expect, more billable hours means a more profitable business. It’s as simple as that!
Spreadsheet reports for further analysis
Having insight into time tracking data allows managers to gain an accurate view of team performance, task distribution, overall productivity, and employee well-being. If you work in Jira, there may be times when you need to export worklog data to a spreadsheet for further analysis or sharing.
Exporting worklogs in a convenient XLSX format makes it easy to continue working with your data in tools like Excel. Whether you want to print reports, share insights with your team, or perform more advanced analysis, spreadsheets offer the flexibility to do it all.
You can group data by day, week, or month by exporting it into separate columns and using pivot tables. Pivot tables also let you break down the data by user, work item type, project, component, priority - or any other field you include. This opens the door to detailed statistical analysis tailored to your needs. The key is ensuring the export process from Jira is as seamless as possible. Let’s explore the options available to make that happen.
How to export Jira worklogs to a spreadsheet?
Jira's built-in export function
Jira is surely one of the most popular project management tools out there and it is a safe choice for companies to keep track of their work. The possibility to export data makes it even more powerful and useful. If you want to export time logged into particular tasks, you can achieve it by using the Jira built-in option to export work items.
All you have to do is apply desired filters in the work item search to select work items for further exporting. Then hit the “Export” button on the top right. You may choose the appropriate export format (including XML, CSV, HTML) with either all the columns in the work item or just the displayed columns in the filter. Sounds pretty easy, however, there is a trick hidden. As with many Jira features enabled by default, they may not be 100% satisfying for all teams’ needs.
In case of exporting Jira worklogs to a spreadsheet, the limitation is that only a total logged time per ticket is exported. The function does not allow you to generate a spreadsheet export categorized and grouped by a user, project, or any other criteria you may find important.
Luckily, the Atlassian Marketplace offers a solution to this problem. Well, many solutions to be precise. Anytime you want to export the actual logged work for a work item to a spreadsheet, you may use one of the numerous apps that will help you export all worklogs with logged details. One of them is Worklogs – Time Tracking and Time Reports by SolDevelo.
Better Excel exporter
Our app helps to keep a whole team aligned and increases transparency. This powerful time tracking tool makes it possible to keep track of all team members’ tasks and uncovers where most of the time is being spent. What’s highly important, Worklogs - Time Tracking and Time Reports allows creating customizable and detailed time reports. Reports can be viewed on a stand-alone page, a Jira dashboard gadget or downloaded as an Excel document.
One of Worklogs main advantages is an advanced worklogs export to a spreadsheet feature. It allows you to generate a spreadsheet export categorized and grouped by a user, project, or any other criteria of your choice. You may also receive a detailed export of every single worklog entry submitted by the users, including their comments.
Customized reports for exporting
After installing and adding Worklogs – Time Tracking and Reports to your dashboard, you will see the table on the main page. The table will contain a summary of the time you and other team members logged in the set period of time. By using the “Export” button, you can easily create the summary in XLSX format. In this file, you will find either the complete record of each teammate’s worklog or just of those you chose by applying the appropriate filters. The title of the summary is automatically filled with the previously set worklogs’ period.
Customize your time report however you want, and export your results with just a few clicks. Select exporting options to adjust the contents of your report.
Choose totals and sub totals to be included in your exported file:
- The total for all entries - it will contain the sum of all time logs for the selected period.
- The sub totals - they will be calculated for the data described by category, grouping, and secondary grouping filters.
When you select both, the exported XLSX report will exactly match your Worklogs table.
You can also select fields you want to see in your exported time report. By default, user, time spent, and work item key are selected. You can also select one field to sort the data by. Disabling the section using the switch button will result in exporting all available fields.
The exported file will reflect your selection of settings and display time tracking data in the form of a detailed spreadsheet.
Exporting Jira time reports made easy
Jira is surely a very useful work item tracker helping to plan and build great products. That is why it is chosen by thousands of teams to capture and organize work items, assign work, and follow team activity. Despite offering a large number of functionalities, this popular project management software still lacks a few features, including the one that generates and exports detailed reports of logged work. Whenever you need to export Jira work items with comments, work item history, worklogs, work items links, or other metadata to Excel, try using Worklogs - Time Tracking and Time Reports. It is a well-known fact that with a good app, the efficiency and quality of work in Jira may be greatly improved. Give it a try!
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Aleksandra Klasa
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