How to View All Logged Time by Users in Jira
✨ Happy Wednesday, Community! ✨
I'm Asia from the TeamBoard team, and I’m excited to share a new article that many Jira users will find helpful — "How to View All Logged Time by Users in Jira".
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Tracking logged time is an essential part of project management, helping teams understand how much time is being spent on tasks and projects. While Jira provides basic time-tracking features, it can be challenging to gain a detailed, user-specific view of logged time, especially across multiple projects. This is where TeamBoard TimePlanner, a powerful Jira plugin, comes in.
This article will show you how TimePlanner simplifies the process of viewing logged time by users, helping you gain better visibility into your team’s work, improve resource allocation, and make more informed decisions to drive project success.
What Is Jira Logged Time?
Jira logged time refers to the hours or minutes a user records while working on a work item—such as a task, bug, story, or epic. Each entry is stored as a worklog, which helps teams keep track of how much effort was spent on specific activities.
Every worklog in Jira includes several key details:
- Who logged the time (the author)
- How much time was logged (e.g., 2h, 30m)
- When the work was done (date and time)
- Optional notes or descriptions about what was completed
Logged time contributes to Jira’s broader time-tracking system, which also includes original estimates and remaining estimates. Together, these values help teams compare planned vs. actual effort and understand how work progresses.
Organizations use Jira logged time for a variety of purposes:
- Monitoring productivity and workload distribution
- Improving planning accuracy over future sprints or projects
- Tracking billable hours for clients
- Analyzing where team effort is spent
- Supporting performance reviews and reporting requirements
How to View Logged Time in Jira
Viewing logged time in Jira is straightforward, but the method you choose depends on the level of detail you need and the tools you want to use. Below are the main ways to view logged time, both through Jira’s built-in features and more advanced options.
Time Tracking Report
Jira’s Time Tracking Report is a built-in tool that gives you a high-level view of logged time across work items within a project. This report displays time spent versus estimated time for each work item.
How to access the Time Tracking Report:
- Open your Jira project.
- Click on the Reports tab in the project menu.
- Select Time Tracking Report from the available options.
What the Time Tracking Report shows:
- Original estimate: The time initially estimated to complete the work item.
- Time spent: The actual time logged by users.
- Remaining estimate: Any remaining time, if applicable.
This report is useful for comparing the planned time vs. actual time spent on work items. However, it does not provide a summary of logged time by specific users, which is something you might need for a more detailed analysis.
Worklogs on Individual Work Items
If you want to see who logged time on a specific work item, you can access the Worklog section directly from the work item page. This section will list each user’s work entries, including the time spent and any descriptions.
How to view worklogs on an individual work item:
Open the work item you want to review.
Scroll to the Worklog section
You’ll see a list of time entries, with details such as the user, date, and time logged.
This method is useful for getting a detailed view of individual contributions but can become cumbersome when tracking work across many users or work items.
Using JQL (Jira Query Language) to Find Logged Work
Jira Query Language (JQL) allows you to create custom queries to find work items that have logged time. With JQL, you can search for work items based on the author of the worklog or even the amount of time logged.
Example queries
- To see all work logged by the current user: worklogAuthor = currentUser()
- To find all work logged by a specific user: worklogAuthor = "username"
- To find worklogs in a specific project: project = "YourProjectName" AND worklogAuthor IS NOT EMPTY
The Challenges of Viewing Logged Time in Jira
While Jira provides several options for tracking and viewing logged time, it does have certain limitations that can make it challenging to access the detailed time data you need. Below are the key challenges teams face when trying to view and analyze logged time in Jira:
Lack of User-Specific Time Summaries
One of the biggest challenges in Jira’s built-in tools is that they do not provide an easy way to get a summary of logged time by each user. For instance, while the Time Tracking Report and JQL can show logged time for work items, they don’t summarize how much time each individual user has logged across multiple work items.
If you need to know how much time a specific user has logged over a particular period or across projects, Jira’s native features don’t offer a direct way to compile this information.
Time Tracking Report Limitations
Jira’s Time Tracking Report is useful for viewing the estimated vs. actual time for work items within a project, but it doesn’t break down time logged by individual users. This report doesn’t provide insight into who worked on what and how much time they logged—it only focuses on the total time spent on work items. This can be a problem for teams that need more granular data, like understanding which team members are overworked or underutilized.
Difficulty in Aggregating Time Data
While Jira allows you to use JQL (Jira Query Language) to search for work items with logged time, it doesn’t provide an easy way to aggregate the time across multiple work items or users. For example, JQL can tell you which work items have logged time, but it won’t automatically calculate the total time logged by a specific user across all work items. This forces teams to manually tally up the hours or export data into Excel, which is time-consuming and prone to errors.
Limited Reporting for Multiple Projects
If you're managing several projects at once, Jira’s native features don’t allow you to easily track or view logged time across all projects in a consolidated report. The Time Tracking Report is specific to a project, and JQL queries can only pull time data for one project at a time unless you manually adjust the filters. This can be a significant limitation for teams working across multiple projects or who need to assess time usage across an entire portfolio of work.
How to Use TimePlanner to View All Logged Time by Users in Jira
TimePlanner is a Jira plugin that simplifies time tracking, timesheet management, and reporting. It helps teams log time on tasks, generate detailed reports, and manage timesheets in a way that is easy to use and flexible.
Log Time easily with TimePlanner
With TimePlanner, you can easily view the time logs of team members across multiple projects. This feature gives you a comprehensive overview of how much time is being spent on each task or project, making it easier to track individual contributions and resource allocation across various projects.
- Simple Time Entry: Users can log time manually on the TimeLog Board or against scheduled tasks. This ensures accurate capture of time entries and links them to specific work items and projects.
Real-Time Tracking: The optional "Start Timer" feature lets users record work duration in real time. Once the timer is stopped, TimePlanner automatically logs the time for that day, making time tracking seamless and accurate.
Timesheet Management and Approval Workflow
TimePlanner not only helps you track time but also manages the timesheet submission and approval process. This is especially helpful in organizations where time tracking is part of the workflow, and managers need to approve team members’ time logs.
- Timesheet Submission: After logging time, users can submit their timesheets for review. This ensures that logged time is accurate and aligns with project goals.
- Manager Review: Managers can review the timesheets submitted by their team members. They can then approve or reject the submitted timesheets based on accuracy or project requirements.
- Approval Workflow: The workflow ensures that all time logged is checked for completeness and accuracy before being finalized.
Time Tracking Across Multiple Projects
Unlike Jira’s native tools, which require you to manually switch between projects, TimePlanner lets you view logged time across all projects in a consolidated report. This is especially useful for teams working across multiple projects or when you need to get an overall view of time spent across all work.
Generate Detailed User-Specific Time Reports
One of the key features of TimePlanner is the ability to generate detailed time reports for individual users. These reports give you insight into how much time each team member has spent on specific tasks or across projects. This makes it easier for managers to keep track of team performance and monitor the time logged by each user.
- Track Time per User: You can generate reports for one or more users, helping managers understand how much time each person has spent on tasks.
- Customizable Date Ranges: Time reports can be filtered for any date range, whether you want to see the time spent in a day, week, month, or over multiple months.
- Categorized Reports: Set the report to categorize by user to view time logs grouped by individual users, giving you a clear breakdown of each person's contributions.
Timelog Permissions
TimePlanner offers a Timelog Permissions feature that allows Jira administrators to manage who can view, log, and modify time entries across users and projects. This feature helps ensure that the right people have the right level of access to time tracking data, ensuring both security and transparency in time reporting.
Conclusion
In summary, TimePlanner enhances Jira’s time-tracking capabilities by providing detailed user-specific reports, simplified time logging, and effective timesheet management. With its ability to consolidate time logs across projects, track time in real-time, and generate customizable reports, TimePlanner helps teams gain greater visibility into time usage and project progress.
Whether you’re a project manager trying to track time across multiple tasks or a team leader looking to monitor individual contributions, TimePlanner provides the tools you need to improve time tracking, resource allocation, and overall project management.
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🙋 If you’re looking for an easier way to view and manage logged time in Jira, give TeamBoard TimePlanner a try today!
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Asia Pham
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