Bring clarity and control to your work in Jira

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We all know how tricky it can be when everyone in your company has access to the same Jira project, and even more so when they can edit or provide changes to any work items.

In shared Jira projects, it's easy for things to get messy: accidental edits, confusion over ownership, or even lost data. And when teams try to fix that by limiting project access, collaboration suffers — people can't share their views or let others update fields.

That's where a more flexible solution comes in. With the right tool, you can give each team member their own focused view of the same data, tailor access so only the right people can make changes, and even protect sensitive work from being exposed to the wrong audience.

So, if you feel like your work could use more structure and control, here's some good news: there's a way to make cross-team collaboration in shared Jira projects smoother, smarter, and more secure.

What is JXL?

JXL is a powerful issue editor and organizer that unleashes the power of Jira with the flexibility of spreadsheets. Fully integrated with both DC and Cloud, JXL allows users to manage issues across projects in highly customizable Excel-like spreadsheets. The app supports inline editing, sorting, filtering, bulk updates, and more.

Whether planning sprints, tracking progress, or managing campaigns, JXL provides a fast, intuitive way to manage work without ever leaving Jira.

With JXL, you can feel more at ease thanks to:

• Tailoring and customizing sheets to your needs, ensuring everyone stays in sync without disrupting anyone's workflow.

• Sharing sheets with just the right people, speeding up teamwork without compromising security.

• Providing view-only access or restricting sheets with sensitive data to specific users or groups.

What makes this app stand out?

JXL excels at bringing powerful spreadsheet-like capabilities directly into Jira. It lets users view, compare, and update multiple issues in one structured sheet, without constant context switching. Fully embedded in Jira, it requires no extra setup or training, making it an effortless boost to productivity and collaboration.

Key JXL features teams love:

• Bulk editing and creation: Copy and paste hundreds and thousands of Jira work items at once, saving time and cutting down on repetitive work.

• Custom structures: Define your own model of work by specifying issue levels that really suit your needs. Build your own hierarchical relationships using the Parent field or issue links. Combine these with sum-ups and groupings by any system or custom field.

• Conditional formatting: Color-code work items based on priority, status, due dates, assignee, and many more conditions.

• Groupings and sum-ups: Track work with real-time roll-ups for instant visibility into estimates, progress, and key metrics.

• Sorting and filtering: Easily narrow down issues by status, due date, or any field across one or multiple columns.

• Ranking issues: Rank your work items based on the global rank field.

• Sheet access management: Control who can view or edit each sheet, giving teams maximum flexibility but still keeping full control of your sheet.

• Smart and history columns: See your work item-related data from a bird’s-eye view. Use smart and history columns with calculations to get insights into real-time and past activity, all in one place.

• All fields supported: JXL lets you view and edit all Jira fields — including system fields, custom fields, and even third-party fields. You can update them inline in the table, through custom dialogs, or simply by pasting.

But how does using JXL look in practice?

Whatever project you're working on in Jira, you’re not working alone.

There’s the product team refining requirements, the marketing team planning launches, engineering teams building features, and maybe even customer success chiming in with insights. On top of it, teams often work across multiple Jira projects, making visibility and coordination a challenge.

That’s where a dedicated sheet comes in, a focused view that filters out the noise.

With JXL, you can finally bring structure to your work items.

You can set up custom structure to define exactly how levels of your work items are structured. This makes it easier to visualize work across projects, understand dependencies, and spot blockers.

Listing work in a structured, tree-like format lets you easily track progress across multiple levels and ensure nothing falls through the cracks. It's especially useful for cross-functional teams managing complex initiatives, where alignment and visibility are key.

Use filtering and sorting to zero in on just the issues that matter. Whether you want to prioritize your Jira work items by their type, assignee, status, or any other field that matters to you, these features help you cut through the noise and focus on what's most important.

With the spreadsheet-like interface, you can slice and dice your Jira data any way you need, even using logical statements or regular expressions, making daily stand-ups, backlog refinement, or reporting faster and more effective.

Bulk edit multiple issues at once. Save time and reduce the risk of manual errors.

Whether you're adjusting assignees, changing statuses, updating due dates, or editing any other field, copy and pasting in bulk helps you keep your Jira data consistent and accurate without repetitive, one-by-one edits.

And, most importantly, you can manage who can see or edit your sheet. Give view-only access to stakeholders, and editing rights to just the people who need it. This means you can protect sensitive data, avoid accidental changes, and ensure your sheets and your underlying Jira data stay clean and reliable. 

The result? Every team gets the clarity they need, without stepping on each other’s toes, and you maintain full control over how your project data is shared and used.

And when it’s time to share progress with leadership or stakeholders, just share your sheet or embed it in a Confluence page. No more screenshots. No more confusion. Just clean, current data, exactly how you set it up.

Visit the Atlassian Marketplace to start your free trial and discover how JXL makes Jira faster, smarter, and easier to work with.