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Looking to increase admin skills now that I'm behind the scenes

Hi everyone. Chris Freeman here, joining what seems to be an awesome group of people. I've worked in Jira/Confluence for years as a user, but now I've been moved over to help implement a system, and they seem to be struggling. Maybe you guys can help me help them?


Wade Tracy _Boise_ ID_
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Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
May 15, 2019

Welcome! I definitely know what it feels like!  Some resources that I have used for getting up to speed:

  1. Online courses (Lynda and such)
  2. Books (I have used Rachel Wright's book but I can't comment on others)
  3. Atlassian's documentation (just make sure you look at the right version - Cloud/Server) -
  4. Connect with your local user group if there is one - and the online counterpart if it exists -
  5. Above all else, make sure you have a sandbox version of Jira and Confluence spun up somewhere so you can play around with it while doing all the other above steps.  The best way that I learned was hands on and getting answers to my questions when I got stuck.

Hope this helps!

Like # people like this

Cool, thanks Wade. I've been having issues getting my own sandbox. So I'm having to play with a cloud trial version online. Not the same for sure, but at least I'm running with it and getting the hands a little muddy.

Book ordered. Thank you Amazon

Erica Moss
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May 15, 2019

@Chris Freeman Hey, Chris! I think I already caught you over on the "what's on my desk" thread, but let me know if you have any other questions. 👩🏻‍💻

Like Erica Moss likes this

Hi Chris! 

As a new admin there are so many things to consider. 

  • Find a good balance of giving your users what they need, and not compromising your instance. Try to limit new, redundant custom fields. Reuse them if you can
  • Be mindful in creating new schemes. If you can share a generic, default scheme, do so. 
  • Use project roles instead of groups
  • Understand the permission helper as much as you can, often times it can answer why a certain user can't execute a function(manage sprints, close a sprint, etc.)
  • If a user is having trouble with a workflow transition, check for validators/conditions
  • Read up on Atlassian's documentation, Rachel Wright's book as stated by Wade above, and the Atlassian forums are a great place to check for questions that have already been asked/answered. 

Hope this helps!

Like # people like this

Yes, Permission Helper is something in play here, since I don't think they are configuring it properly. Too many people have too many access issues.

Hi everyone .. any special reason for not allowing project export/import from Server to Cloud ?  I did the workaround by exporting the issues to CSV them re-import into a new project.

Jodi LeBlanc
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Rising Stars are recognized for providing high-quality answers to other users. Rising Stars receive a certificate of achievement and are on the path to becoming Community Leaders.
May 26, 2019

This is a great thread, lots of amazing tips shared. Welcome to the community @Chris Freeman :)


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