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Sync Trello card numbers across team boards

My team uses Trello to keep track of projects as they move from one stage of production to the next. I recently added the card number power-up so that we could start identifying each card by its unique number. We now treat that built-in number as the PO# for the job when we are communicating with our clients.

This was a huge breakthrough --UNTIL I realized the card numbers are unique to each board. Say I have an 'in-progress board' with card #5555, and it gets moved to the 'completed board', the number reverts to #5550 or whatever was last counted on that board. Not so helpful anymore.

Is there a way to sync the numbering system across team boards? Because of the volume of new cards we are making every day, keeping the 'in-progress' and 'completed' sections as lists on the same board is not an option. I had it like this in months past and the board would repeatedly crash.

Perhaps there is an outside the box solution someone reccomends?

Thanks!

3 answers

1 accepted

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Answer accepted
Iain Dooley Community Leader Apr 03, 2019

@Kendell Harbin why not use the card's ID as the order number instead. For example in Butler:

when a card is added to the board, set the card's description to "{triggercardid}"

Instead of setting the description you could set a custom field value, which can then be used to display the ID on the front of the card.

Here's the same thing in Trellinator:

https://gist.github.com/iaindooley/93b3189047cb7757314d91fe4fefb650

You can see how to set up Trellinator here:

https://community.atlassian.com/t5/Marketplace-Apps-articles/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271

Ah! Brilliant.

You know, for my purposes using the card number (ex: 12345) is more client-friendly than the card ID (ex: Xnf7Hy). Regardless, by forgetting the card number power-up and switching to have Butler set the card title to "{triggercardnumber} - {cardname}" it effectively creates a static number I can reference as the order number. Moving it from board to board, the actual card number might be changing, but the effective card number in the title stays the same. Win!

Thanks Iain!

Like Iain Dooley likes this

Hi @Kendell Harbin,

 

You can also use Unito to easily accomplish this. I've posted some links below I think you'll find super useful. Our Trello + Trello page which will give you details on all the ways you can use Unito in Trello, and our Webinar/Tutorial on 'Creating a Master Board in Trello." 

 

Trello + Trello (http://bit.ly/2ZXqwhe)

Master Board Webinar/Tutorial (http://bit.ly/2OB4oIa)

Let me know if you get a chance to look through these links, and what you think! I'm here if you have any questions, or need any assistance. 

 

Best,

Unito 

Here is a video showing how that I found helpful:

https://youtu.be/BEwRtcOXkPg

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