How to Prioritize Tasks in Trello: Advice from the Community

[Carol T Jenkins]

Hi everyone,

I've been using Trello for a while now, and I'm really enjoying how it helps me stay organized and manage my tasks effectively. However, as I've used it more and more, I've started to encounter some challenges that I'm hoping the community can help me with.

First of all, I'm finding that I have a lot of boards and cards, and it's becoming difficult to keep track of everything. Do you have any tips or best practices for organizing and categorizing boards and cards in Trello?

Secondly, I'm struggling with prioritization. With so many cards and tasks to manage, it's hard to know what to work on first. Do you have any advice for prioritizing tasks in Trello?

Finally, I'm curious about any new features or updates that are coming to Trello. Are there any exciting developments on the horizon that I should be aware of?

Thanks in advance for your help and advice! I'm looking forward to hearing your thoughts on these topics.

[Vit Mee]

Hi @Carol T Jenkins !

I understand your challenges with organizing and prioritizing tasks in Trello. A great solution I've found helpful is integrating Ducalis.io with Trello for advanced prioritization and task management. Ducalis.io offers several key benefits that can significantly improve your workflow:

1. Two-Way Real-Time Sync with Trello: Ducalis.io seamlessly integrates with Trello, providing a two-way real-time sync. Any changes you make in Ducalis.io will automatically reflect in Trello. It ensures your boards and cards are always up to date, helping you keep track of everything without manually updating multiple platforms.

2. Apply Any Prioritization Frameworks: Ducalis.io allows you to apply various prioritization frameworks such as RICE (Reach, Impact, Confidence, Effort) or others according to your project needs. You can start with RICE and experiment with other frameworks or customize your criteria to fit your specific requirements. This flexibility helps you prioritize tasks more effectively, focusing on what matters most.

3. Customer Feedback Module: Engage your customers directly by inviting them to request features or report issues, which can be added to your backlog in Trello through Ducalis.io. This module is an excellent way to integrate customer feedback into your prioritization process, ensuring that you're always working on tasks that provide the most value to your users.

4. Set Up Trello Working by Ducalis Priority: By setting up your Trello boards to reflect Ducalis priorities, you can ensure that your team is always working on the most critical tasks. This setup helps streamline workflows and improves productivity by eliminating the guesswork in deciding what to work on next.

5. Manage Workload with Efforts Criteria: Ducalis.io allows you to manage your workload efficiently by incorporating effort criteria into your prioritization process. By assessing the effort required for each task, you can balance your team's workload and ensure that high-priority tasks are matched with appropriate resources.

Integrating Ducalis.io with Trello can significantly enhance your ability to organize, prioritize, and manage tasks. By leveraging these features, you can overcome challenges and make your workflow more efficient and effective.

I hope you find this solution as helpful as I have. It's been a game-changer for managing complex projects and ensuring my team focuses on the right tasks.

Best regards,

Vit from Ducalis.io

[Tymek Zapała]

@Carol T Jenkins 

There are many opinions on how to organize boards and cards. Personally, I start with creating a one main board which serves as a sort of starting point. Then I create a list in this board for given topic. If this list would become too long and hard to read, then I would extract it into separate board. Now rinse and repeat! The key is to not came up with rigid structure at the start, you'd rather want it to evolve over time.

When it comes to prioritization I stick to basic strategy of keeping cards of highest priority on the top of the list - it's enough for me. If you need more specific solution you can search for power-ups extending your board with a "priority" word.

Personally I found many useful tips regarding organizing boards and cards in Trello at the How I Trello blog, I recommed to check it out!

As for new features and updates, you can checkout the Trello blog. Major new features like Trello dark mode are covered here.