How long does a card stay in the DONE folder

[Erin Bellinghausen]

I am using trello as a project tracker for print orders and graphic design projects. Once the project is done, how long does it stay there? is it limited to a time frame? or a storage limitation?

Hoping I can refer to history within the done folder for re-orders and backstory behind previous graphic design projects :D  or is there a way to archive each project?

[Dreamsuite Mike]

Hi @Erin Bellinghausen 

Trello is great because it is a tool that doesn't tell you what to do, rather you tell it...

By default, if you have a DONE list, it will stay in there until you want it to go and there are several options, here are some examples:

1. You can move it or archive it manually
2. You can set an automation that archives any cards in DONE >X days
3. You create an automation button that archives all cards in the DONE list when you click it 
   
   

Note, there are limits in Trello for the number of open cards on a board (ones that haven't been archived). 

The hard limit is 5000 cards but I find performance starts to degrade when you go above 2000.  

However archived cards don't affect performance and the limit is huge (200000 per board)

To get started with automation, I suggest you look at these links:

• https://community.atlassian.com/t5/Trello-articles/Bite-sized-Learning-Trello-Automation/ba-p/2558771 
• https://trello.com/guide/automate-anything 
• https://support.atlassian.com/trello/docs/butler/ 

The simplest example for what you want would be something like below:

You can see this article for more help:

https://support.atlassian.com/trello/docs/archiving-cards-automatically/