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Managing big projects in Trello

We're currently trying to change our workflow to Trello but are facing some problems.


We're a production house that makes films.

  • Every film that we make is 1 project.
  • Every film has 3 big parts: preproduction, production & postproduction
  • Each of these items has 10+ sub items.
  • Each of these sub-items hase 10+ tasks & deadlines attached.


What would be the best way to organize?

1 comment

Iain Dooley
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Mar 25, 2019

@VIncent Ceulenaere my "go to pattern" for project based businesses is the "board of boards" where you have one board called projects, with one card per project, and one board per project, linked to the card:

In your case, I would say that your "Films" board would have 3 lists for pre production, production and post production. Each board would have your 10 sub-items as lists and each of those lists has 10+ tasks with due dates on them indicating the deadlines.

You can do this manually, ie. create a card, copy your production template board, link it to the card, then add your due dates into the production board.

This is also something you could automate with the Trello API. I created a Google Apps Script library for the Trello API called Trellinator:

The video demo on the Trellinator homepage more or less shows exactly the type of "board of boards" setup I describe above.


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