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As AUG leader I always wanted to share my experiences to motivate other users to become AUG leaders. This post has a Part 1 where I was able to address: Why I am an AUG Leader?, Working with Partners, Swags and Venues. In this part 2 I will be sharing some experiences and lessons learned.
As I mention at the beginning of this blog-post it is not a requirement that you have to be an expert on Atlassian products, being just a good facilitator is good enough. The community will take care of you and will help with the content. We have AUG leaders, book writers, Atlassian experts, industry experts and more. Below are some ideas to get you started...
Food and beverages
Don’t get too complicated but be sure it is a good one. Atlassian will reimburse a certain amount per participant. However, estimating what to get can be a challenge and you will get better as you know your users group members. Encourage them to RSVP prior to the event so you can have a good headcount but do not estimate for 100% assistance. The best approach is to do a 70% (counting with those that will attend without prior reservation).
Sport bar dinner
Ice Cream Break (afternoon event due to timezone of remote presenter)
To make things more interesting you can get special meals for some meetings depending of the time of the day. We used ice cream day for an afternoon meeting, empanadas, pizzas, mexican food, sushi, etc. Due to facility restrictions we do soft drinks, but some groups are able to provide beer. This is an area where involving partners sponsoring the event can make the difference.
Argentinean empanadas before Warfigther Made training session
Snacks provided by a Partner - Argentina, Cordoba
My current Atlassian User Groups
Volunteers helping the Temecula AUG
Palm Beach User Group members during the workshop. With the hat, Carl Allen - co-Leader
Atlassian AUG and Community Leaders support
We are in the same boat and all the AUG leaders and the Atlassian Community Team are always trying to help to each other. If you are in another country or city, check if a local AUG member has a meeting planned during that time. Attend and interact with them, we all try to share our experiences in our internal space in confluence. You will be amazed about their willingness to support you. The community team is always looking for better ways to support your you, they are adding tools, providing materials to minimize the stress during the meetings and pre-canned content that you can use anytime.
And finally, a Piece of Advice
If, after reading this post, you are still interested, jump in and do the next step: apply to become a User Group Leader, follow the welcoming message and instructions from the team and get ready for the first event. Just keep present that you only need 4 events per year to be considered an active AUG leader.
The only thing I can say now is just “Welcome aboard and enjoy the journey”, you have now a look under the hood, you are part of an amazing community and you are not alone! Let’s do it!
The Atlassian users of your area will appreciate your work and they will be part of your adventure!.
Fabian A. Lopez (Community Leader - Argentina, Florida, California)