How to configure SLA Beach Alert & send email to notify the breach

[sandeep kute]

Hi,

We needs to configure the alerts so that it will inform particular group via email that SLA is about to breach.

[Susan Hauth _Jira Queen_]

Hi Sandeep,

SLA Automation supports "Alert User".  Which will send an email to the users configured. The email says "The request requires your attention".  At this time, only individual users can be added (not groups).

Alternatively you can get fancy and set up a workflow transition (to the same status) that has a post workflow function to send an email. This can be done with add-on  Jira workflow tools. 

I have employed both in our service desks.

Susan

[sandeep kute]

Hi Susan,

Could you please provide me how you have configured using both he options.

[sandeep kute]

My requirement is to send warning email before incident breach the SLA.

may be 30 min or 60 min remaining to breach.

Also can we customize email message to provide more details.

[Susan Hauth _Jira Queen_]

Hi sandeep,

Option 1 - Send Alert, there is no ability to customize that message at this time.

Option 2 - If you use a workflow transition with a post-function - Send Email then yes you can customize the email, recepients etc.

Susan

[sandeep kute]

Please give me example for this option on how to configure. It will be great help

 If you use a workflow transition with a post-function - Send Email then yes you can customize the email, recepients etc.

[Jack Brickey]

@sandeep kute,

I believe this is what you need to do based upon Susan' intent/input. @Susan Hauth _Jira Queen_ please correct me here.

1. you need to add a transition back to the status(es) where the issue currently is when it is about to be breached. So let's say that status is "Waiting Support". Then you should add a transition in the workflow from Waiting Support back to Waiting Support. Let's call the transition "Breach Alert".
2. now here is where I'm confused because sending an email via post function is not an option for Cloud but maybe it is available via Server? Assuming it is then in the transition above add the email post function to issue the email to the group you have defined to receive it.
3. Add an Automation rule "At risk SLA alert" with the "Then" step being to transition via the "Breach Alert".

Alternatively, simply use Automation to send the email to each Jira user OR use @mention OR create an internal DL and allocate it a JIRA user account and you can send an email to that DL user.

[Susan Hauth _Jira Queen_]

Hi,

@Jack Brickey, The "Send Email" post workflow function is via the add-on Jira Workflow Toolbox.  This is ONLY for Server.  

So if Cloud, I do not know of any solutions.

Susan

[Jack Brickey]

yep! now that un-confuses me. :-)

[Ana Viseu]

https://community.atlassian.com/t5/Jira-Service-Management-articles/JSM-Jira-Automation-How-to-Send-SLA-Breached-Notifications/ba-p/1894625