Graphic to understand Access, Permissions and Roles in company- and team-managed projects

[Svenja Lorenzen]

Hello everyone!

I'm currently learning for the ACP-620 but I'm having a hard time understanding the interaction from Access, Permissions and Roles in company-managed vs. team-managed projects.

I came up with the following graphic but I'm still not sure if I have thought about everything.

My question to all certified administrators out there:
Is this graphic kind of completed or am I still missing something? Are there any interactions that you would add? Or do you maybe have a complete graphic that you would be so kind to share?

Any help on this is very much appreciated!

Thanks,
Svenja

[John Funk · Accepted solution]

Looks good to me. 

[Svenja Lorenzen]

Thank you very much @John Funk!

Hearing this from a certified Jira Cloud Administrator is great. 💡

Now I know that I did not make a major mistake, and this really helps me to understand.

Thank you!

[Mykenna Cepek · Accepted solution]

Not sure if this graphic helps, but I've referenced it to help clarify Company-Managed Project permissions. Might be too details for what you want? But I think it does cover "everything".

https://support.atlassian.com/jira-work-management/docs/how-do-jira-permissions-work/

[Svenja Lorenzen]

Hi @Mykenna Cepek,

Thank you for the link! No, no it's not to detailed! I think this is another really good addition. I'll add this graphic to my documentation of the company-managed projects.

[Curt Holley]

Hi @Svenja Lorenzen 

Nice graphic! and I think that about covers it for Team managed projects, but you could go deeper for Company managed.

For example, You mention Project roles and a permission scheme as concepts, but your graphic doesn't show how those roles represent different levels of access within the same permission scheme.

By doing this you would be able to define the permission scheme to a much deeper level as well as define the roles to a much deeper level.

Make sense?

Regards

Curt

[Svenja Lorenzen]

Hi @Curt Holley,

Thank you so much for your answer.

Since roles can be highly customizable I don't think it would work out in this graphic. The graphic shall give a general overview. I wanted to make sure that my general understanding is covered. However I made a list of all permissions in another chapter to really deep dive.

This graphic is from my Confluence instance. When you click on 'Permissions' you will be directed to a page where I listed all permissions and their definition.

[Emma JL Rush]

I love this graphic! I've actually recently been working on one similar to this when looking at user management, but I will update it to bring in elements from yours. 

As Joanna points out above, the missing piece is the issue-level permission section. 

[Karri Adkins]

Does your company apply any SSO rules when a new employee is onboarded that would proceed any of these?  Just a thought to include that.  I have found, in my case, this addition has severely made our permissions more complicated than it needs to be, when it was supposed to help.....I need to make a map like this.....to explain to our folks......

[Svenja Lorenzen]

Hi @Karri Adkins,

No we're not using any SSO rules but this is a great input! I should dive into this topic as well!

Thanks for the great addition!

[Julia]

Hi @Svenja Lorenzen , 

We'll have an Atlassian University Live webinar on 21st September on the topic of Managing Permissions in Jira for Cloud, to help with exam preparation for ACP-620 and ACP-120.

Take a look here: https://community.atlassian.com/t5/Training-Certification/Managing-Permissions-in-Jira-for-Cloud-Atlassian-University-Live/m-p/1795964#M672.  

The webinar is based on a new free Skillbuilder course called Managing Permissions in Jira Cloud from Atlassian University that will be released on 21st September.

Regards,

Atlassian University Team

[Svenja Lorenzen]

Hi @Julia,

Thank you so much for pointing out the webinar. I'll definitley attend.

I signed up and can't wait to dive futher into the topic!

[Joanna Thurmann]

Hi @Svenja Lorenzen , thanks for joining the webinar. The graphic looks very good.
For completeness, you may wish to add information about issue-level security:

• Configure issue security schemes (company-managed)
• Restrict access to an issue type in your team-managed software project (team-managed).