Sharing documents from Confluence

I have a lot of attachments of word, pdf and jpg files to Confluence which I need to quickly & easily email to individuals who do not have access to my Confluence instance. I know I could download the file, then drag/drop from my downloads folder, but this is 3 steps and I'm hoping for a 1 step solution. Ideas?

2 answers

Stephanie provided a great fix for the short term, using the Share Attachments add-on: https://marketplace.atlassian.com/plugins/com.keinoby.confluence.plugins.share-attachments

It sounds like Atlassian is working on upgrading features regarding attachments in Confluence, however if you're like me and needed a solution immediately, the Share Attachments add-on is a good holdover. The add-on is basic and doesn't yet integrate with Atlassian's attachments macro, though I've requested this as an upgrade.

Hi Alice,

Yes! We created an issue with your request, so I think we'll solve it quick!

Regards,

Gorka

Now, Share Attachments is integrated with Atlassian's attachments macro

https://keinoby.atlassian.net/browse/SA-2

Cheers,

Gorka

Hi Alice!

There is no quick and easy way to do that at the moment. You can try some workarounds though, but as I don't know exactly what your use case is, I am not sure they'll work out for you. You could grant anoymous access to the space where your attachments are located (you can refer to the question here: https://answers.atlassian.com/questions/95242/how-to-grant-anonymous-access-only-to-a-single-page-in-confluence), and then anonymous users would be able to download these files directly from Confluence, so you would only have to share a link with them. I'd agree that this is some heavy upstream work though.

I would be interested in getting to know more about what you are trying to achieve, as we are currently thinking about ways to improve the whole attachments experience in Confluence. If you'd like to have a quick 30 mins chat about this, please drop me an email at: sarnaud at atlassian dot com

Cheers!

The user wants to be able to have some type of integrated email client that would allow for documents to be emailed right through their instance, correct?

That would be great, yes. Most importantly - being able to share an attachment without having to download it to your computer first. Something as simple as copy/paste or drag/drop from your instance in to an e-mail. An integrated e-mail client could work well.

I would love to see a list of plugins you have already used in order to try to acheive your goal, or have you researched and nothing was aval?

Also are you using Ondemand or Hosted instance?

The only plugin that I've tried that comes close to achieving this is the Share Attachments plugin by Keinoby.

It's a good plugin, however my users still really want the ability to drag/drop attachments in to their e-mail messages as it's the simplest option, and what they're used to.

I'm using a hosted instance.

Hi,

Share Attachments allows users to send the attachment public link through email with just a click. In addition, the next releases will allow to configure the email template.

Best regards,

Gorka

[disclaimer, I'm developer of Share Attachments]

Hi consu,

We are working on an issue regarding the share viea email

https://keinoby.atlassian.net/browse/SA-4

Please, let me know if it is the same issue gorka at keinoby dot com

Regards,

Gorka

Hello Gorka,

I am testing the Share attachment plugin and I don't manage to get the "share via Email" to work fine. Can you point me to any documentation where I can find instructions how to set this up correctly, please? I cannot find anything on your site (it's possible that I am blind). Thanks!

i don't seem to have enough rights to see the Jira issue. I registered right now to your jira but the issue SA-4 is not accessible with my jira-user rights...

Thanks.


I am not sure it is the same issue they are having. In my case, when I click on the envelope I get a link like this mailto:?subject=ShareAttachments%20by%20@keinoby&body=ShareAttachments%20by%20@keinoby%20http://partnership.birdlife.org/rest/shareattachment/1.0/attachment/YVM840890f271cc4b02bfd5f44e4b73564fIUS/Forrester%20&%20Huddle%20Webinar.ics

(where http://partnership.birdlife.org/is our Confluence).

When I click on the Get Link I get http://partnership.birdlife.org/rest/shareattachment/1.0/attachment/YVM840890f271cc4b02bfd5f44e4b73564fIUS/Forrester%20&%20Huddle%20Webinar.ics

The attachement bits seems the same, is the mailto? that doesn't seem to work.

I guess I have some wrong configuration in the mailing system, as I assume this should open up my default email (outlook or gmail...). But I would need some help in figuring out what...

thanks

Hi,

We are reviewing the issue and testing a patch. It'll be a new release very soon.

Regards,

Gorka

Thanks Gorka.
I have posted another question that might contain another small bit of feedback for your tool (that by the way is a great one) here: https://answers.atlassian.com/questions/314569/attchment-page-can-i-hide-creation-date-or-comments. Cheers

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