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Is there a way to use Confluence to govern documents?

  • I'd like to attach due dates/ expiration dates to files so that I know when the file will need to be updated. 
  • I'd like to see a list of my files with expiration dates so that I know which files will need my attention in the coming weeks.
  • The files are all already on one page, is there a way to create a "directory" or list of the files on that page? 

 

 

2 answers

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Brant Schroeder Community Leader Jan 06, 2021

Melanie,

  Confluence does not provide this functionality and I am unaware of any apps that can be installed to assist in this way.  There are a few attachment management apps that allow you to search and manage attachments more easily across Confluence that might help you but would not be the complete solution you are looking for above.  https://marketplace.atlassian.com/search?hosting=cloud&product=confluence&query=attachments

Hi @Melanie Tucker , 

Thanks for posting your question to the community. Confluence is a great collaboration tool that allows users to be notified (space/page watchers) as soon as content is created and have them comment on it. Unfortunately Confluence doesn't have a great method to help with having process and control with life-cycle of pages or content.

Having said that, this is where Atlassian's Marketplace can extend your experience with Confluence. Atlassian's Marketplace has some really cool tools to help fill the gap for your lifecycle and review process of your pages and content. As Barbara mentioned Comalatech has Comala Document Management for Confluence Cloud that has a Content Expiry Workflow that enables a lifecycle to your space of pages and content. 

Comala Document Management is available on the Marketplace and you can try it for free for 30 days for Confluence Cloud

Cheers, 
Daryl 

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