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Edit page while restricting viewing access



I am trying to create a workflow that will restrict access to certain users until the page is approved. Allow me to create an ideal flow.

  1. Edit page (restrict edit access to only me; view access to certain users)
  2. Approval
  3. Page is viewable to all
  4. Repeat

Is this possible? If so, how does one do that?


2 answers

The native Confluence feature "Page Restrictions" does exactly what you are asking for. It would be a manual step to change Page Restrictions, though.

Andy Gladstone Community Leader Jan 10, 2022

As @Dave Theodore _Coyote Creek Consulting_ said, this will require adjusting the permissions on each page. You can create or edit a page without publishing, which in the least would leave it in YOUR drafts for future editing/polishing before publishing.

Kishan Sharma Community Leader Jan 10, 2022

@Dylan Unrein Complementing to what Dave and Andy said, if you are open for third party plugins (paid) you can explore app such as "Comala Document Management" using which you can setup review/approval workflow in confluence. 

Thank you all for your help. I'm currently using Workflows for Confluence if that helps

Kishan Sharma Community Leader Jan 10, 2022

Great @Dylan Unrein  so you might be already aware of their Documentation which you can refer to on how to create approval workflow using their plugin. You can also raise a submit a support request with the vendor if you need any help with that plugin.

Hi @Dylan Unrein , thanks for reaching out!

I'm part of the team behind Workflows for Confluence and would be more than happy to walk you through the process of setting up this workflow with the view / edit restrictions in place. If this would be of interest, please book a call at a time convenient for you.

Alternatively, as @Kishan Sharma mentioned (thank you @Kishan Sharma), we have documentation available and a support team on hand if you need help at any stage.

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