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Document approval workflow

I am new to Confluence and am trying to determine if it suits our demands.

I need to have an approval-workflow for documents.

That means that someone writes an e.g. specification document. When finished, he can't directly publish the document (or the changes he made to an existing document), but a few different people (e.g. project manager, Q and RA) review the document. Only after all  required people confirm the changes, the document is released with the changes.

How do I achieve that in Confluence?



3 answers

Hi @Ralf Steinhäusser 

You can also check the Approval Path for Confluence app. You can set an approval path definition and start it on your confluence page.

I hope it will be helpful!


1 vote

Hi @Matt Reiner _K15t_ thanks for the recommendation! Appreciate it :)

@Ralf Steinhäusser it does sound like Comala Document Management could be an option for you to implement the approval workflow you require. You can trial the app for free from the Atlassian Marketplace.

You may also be interested in our webinars - both live and recorded that give a great introduction in to the app capabilities.

Finally, if you have any specific questions, please do not hesitate to contact our friendly support team at

All the best

Senior Product Manager

1 vote
Matt Reiner _K15t_ Marketplace Partner Apr 26, 2021

Hi @Ralf Steinhäusser

The Comalla Document Management app will help you set up this kind of workflow and publishing restrictions.

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