📣 Confluence Automation + Public Links + Guest Access = ❤️

👋 Community! Avinoam from Confluence Automation here again and this time with a collaboration between three close friends from Confluence: Automation + Public Links + Guest Access! From today you're able to leverage automation in Confluence to manage your public links and guest access at scale, and, well... automagically! 🪄

 

So, what's new? Glad you asked!

 

Three new Public Links & Guest Access actions, three templates + one new Branch!

Actions:

  1. Manage page public link
  2. Block public links in space
  3. Assign guest user to space (can only be found at the global level)

Branch: 

  1. Unassigned guest users branch

Templates:

  1. Disable public link of a page when a label is added
  2. Disable public links on all inactive pages when scheduled (recurring)
  3. Assign any unassigned guests to a space when scheduled (recurring) - (can only be found at the global level)

 

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New contextual automation prompts to have your back when you need them

Prompt to auto turn off public links after they become stale

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Prompt to auto block public links for new spaces

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Prompt to auto add future guest to specific spaces

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When it will be available?

This is already live to all Confluence Premium and Enterprise customers!

 

We want to hear from you!

We’d love your feedback so please feel free to schedule time with us directly here or drop a comment on this post :pray:

5 comments

Stefan Draber April 8, 2024

Hi @Avinoam 

I'm on an Enterprise instance and I don't see the new templates, actions, branches yet. Do you have any idea why is that?

Avinoam
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
April 8, 2024

@Stefan Draber I'm so sorry to hear you don't see them! I've reached out to support and have asked them to look into it! 

Like Stefan Draber likes this
Avrahm K _Atlassian Support_
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
April 8, 2024

Hi, @Stefan Draber,

I'm Avrahm, and I'm part of the Confluence enterprise support team.

If you're having technical issues, please head to https://support.atlassian.com/contact/#/ and select "technical support" to submit a request.

Once you submit the request, I'll be on the lookout for it. Thanks!

Stefan Draber April 10, 2024

Hi @Avinoam and @Avrahm K _Atlassian Support_ 

thanks, within the support ticket we figured out that the new Unassigned Guest automation items (action, branch, template) are only accessible under Global Automation, not under the spaces automation settings.

Now, next question: for our use case* I would have to check if the branched unassigned guest user is in a certain group before the action is taken.

I don't find any way to do that, since all user conditions are referring to the initiator-user (which is not the unassigned guest obviously). Can you help me out somehow?

Avrahm K _Atlassian Support_
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
April 12, 2024

Hey there, @Stefan Draber! Thank you for keeping us in the loop!

Could you kindly share the ticket number with me?

That way, I can get in touch with the engineer assigned to your ticket and let them know about your latest feedback. This will allow us to provide you with more personalized assistance.

Looking forward to hearing back from you!

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