📣 Confluence Automation + Public Links + Guest Access = ❤️

[#1]

👋 Community! Avinoam from Confluence Automation here again and this time with a collaboration between three close friends from Confluence: Automation + Public Links + Guest Access! From today you're able to leverage automation in Confluence to manage your public links and guest access at scale, and, well... automagically! 🪄

So, what's new? Glad you asked!

Three new Public Links & Guest Access actions, three templates + one new Branch!

Actions:

1. Manage page public link
2. Block public links in space
3. Assign guest user to space (can only be found at the global level)

Branch: 

1. Unassigned guest users branch

Templates:

1. Disable public link of a page when a label is added
2. Disable public links on all inactive pages when scheduled (recurring)
3. Assign any unassigned guests to a space when scheduled (recurring) - (can only be found at the global level)

New contextual automation prompts to have your back when you need them

Prompt to auto turn off public links after they become stale

Prompt to auto block public links for new spaces

Prompt to auto add future guest to specific spaces

When it will be available?

This is already live to all Confluence Premium and Enterprise customers!

We want to hear from you!

We’d love your feedback so please feel free to schedule time with us directly here or drop a comment on this post 

[Stefan Draber]

Hi @Avinoam 

I'm on an Enterprise instance and I don't see the new templates, actions, branches yet. Do you have any idea why is that?

[Avinoam]

@Stefan Draber I'm so sorry to hear you don't see them! I've reached out to support and have asked them to look into it! 

[Avrahm K _Atlassian Support_]

Hi, @Stefan Draber,

I'm Avrahm, and I'm part of the Confluence enterprise support team.

If you're having technical issues, please head to https://support.atlassian.com/contact/#/ and select "technical support" to submit a request.

Once you submit the request, I'll be on the lookout for it. Thanks!

[Stefan Draber]

Hi @Avinoam and @Avrahm K _Atlassian Support_ 

thanks, within the support ticket we figured out that the new Unassigned Guest automation items (action, branch, template) are only accessible under Global Automation, not under the spaces automation settings.

Now, next question: for our use case* I would have to check if the branched unassigned guest user is in a certain group before the action is taken.

I don't find any way to do that, since all user conditions are referring to the initiator-user (which is not the unassigned guest obviously). Can you help me out somehow?

[Avrahm K _Atlassian Support_]

Hey there, @Stefan Draber! Thank you for keeping us in the loop!

Could you kindly share the ticket number with me?

That way, I can get in touch with the engineer assigned to your ticket and let them know about your latest feedback. This will allow us to provide you with more personalized assistance.

Looking forward to hearing back from you!

[Stefan Draber]

Hi @Avrahm K _Atlassian Support_ 

sure, it's CES-36215

Thanks and best regards,

Stefan

[Pascal Thiel]

Hey @Stefan Draber

can you post your Solution if you find one?

I would also be interested in assigning Ggests to a apecific space if they are in a specific group. (with read-only rights).

Kind Regards

Pascal

[Ken Schreihofer]

@Pascal Thiel @Stefan Draber I have the same request. I have a suggestion ticket at https://jira.atlassian.com/browse/AUTO-1276 if you want to vote on it!

[Avinoam]

@Ken Schreihofer @Pascal Thiel @Stefan Draber we're working at the moment on adding a new User Group trigger as well to support this use case exactly :) It should be ready in the coming weeks and we'll be posting about it once it's live!

[Ezgi BAYINDIR]

Hey @Avinoam , 
It's great to have assign guest action. But we also need trigger or condition for assigning guests to different spaces. Where can we track timeline of this upcoming feature?

[Avinoam]

@Ezgi BAYINDIR we will be shipping a new User Groups trigger in the coming weeks! I'll make sure to post about it here as soon as it's ready :)