Stay ahead of task Deadlines with Repetitive and Yearly Jira issue Reminders (+ use-cases)

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In our busy lives, it's nearly impossible to remember every task, appointment, or deadline. That's where Jira Issue Reminders come to the rescue.📆

 Reminders keep our most important priorities top of mind, even if we forget them.

Research in the Journal of Experimental Psychology: Learning, Memory, and Cognition has shown that reminders can improve task performance by an astounding 50%. In addition to their impact on productivity, reminders also provide the benefit of freeing up mental space for more important work.

Reminders keep our most important priorities top of mind, even if we forget them. That's why we've introduced the "yearly" and "every" options for reminders in the Boomerang: Reminders for Jira Issues. No longer do you have to set a Jira reminder for due date of each individual task repeatedly. Plan ahead and set reminders to repeat regularly. You can even schedule reminders a year in advance.

Why are they so important?

1. Offloading Cognitive Load:

Our brains have a limited capacity for storing and recalling information. By offloading some of our obligations and deadlines to a Boomerang: Reminders for Jira Issues, we create mental space for other important tasks. This allows us to focus on critical thinking, problem-solving, and creative endeavors without the constant worry of forgetting essential responsibilities. 

2. Prioritizing Important Tasks:

Reminders help us remember important things, even if we forget them. They are reliable cues that keep our priorities in focus. By setting reminders for important deadlines, meetings, or commitments, we ensure that these tasks receive the attention they deserve. This helps us stay on track and maintain a proactive approach to our responsibilities.

3. Improved Productivity:

With reminders prompting us at the appropriate times, we can increase our productivity and efficiency. If we don't have to remember everything we need to do, we can focus better on doing those things well. Reminders serve as valuable nudges that keep us accountable and focused on the tasks at hand.

4. Financial Planning

Beyond task management, reminders have been shown to have a positive impact on financial behaviors. Studies have demonstrated that setting reminders for savings goals and bill payments can lead to increased savings and improved financial management.

When it comes to setting up yearly task reminders with Boomerang: Reminders for Jira Issues here are some use cases to consider:

1. Performance reviews:

Schedule reminders for annual performance reviews for each employee. This ensures timely evaluations, feedback, and goal setting for professional development.

2. Training and certifications:

Remind employees to complete important training and certifications annually or biennially. Examples include cybersecurity, software updates, and job-specific certifications.

3. Contract renewals:

Remind HR or management about contract renewals for fixed-term employees to make sure discussions and decisions happen on time.

4. System backups and maintenance:

Set reminders for annual or periodic system backups, server maintenance, and software updates to ensure data security and system performance.

5. Security audits:

Set up yearly security checks to review the company's systems, network, and data protection. Find weaknesses and make improvements.

6. IT equipment inventory:

Tell the IT team to check all their equipment and licences once a year. This includes computers, laptops, servers, and other things. They need to keep track of what they have, replace old things, and take care of everything.

7. Stakeholder communication:

Set reminders to communicate the contract renewal to relevant stakeholders, including internal teams, management, and other departments affected by the contract.

 8. Budget and financial planning:

Remind employees about yearly budgeting processes, including preparing and submitting expense reports, budget reviews, or salary reviews.

Let’s explore “every” periodic reminders 

1. Project Status Updates: Set an "every" reminder to prompt team members to provide regular project status updates. Set a reminder to occur every week or two weeks. This will help you keep track of project progress and ensure everyone is informed.

2. Team Meetings: Schedule "every" reminders for recurring team meetings. Whether it's a weekly, bi-weekly, or monthly meeting, these reminders will help team members prepare, ensuring everyone stays aligned and informed.

3. Performance Check-ins: Use "every" reminders to schedule regular performance check-ins with employees. By setting reminders to occur every quarter or every six months, managers can provide timely feedback, address any concerns, and support employee development.

4. Task Reviews: Implement "every" reminders for periodic task reviews or quality assessments. For instance, reminders can be set to occur every month or every quarter to evaluate the effectiveness and accuracy of completed tasks.

5. Customer Engagement: Use "every" reminders to follow up with customers at regular intervals.

6. Contract Renewals: Schedule "every" reminders to prompt contract renewals with clients or suppliers.

7. Website Maintenance: Use "every" reminders to schedule regular website maintenance tasks, such as content updates, security checks, or performance optimization. These reminders can be set to occur monthly, quarterly, or based on the specific needs of the website.

Takeaways:👀

Automated reminders in Jira help us do tasks better and make room in our minds for important work. By leveraging the power of Boomerang: Reminders for Jira Issues we can prioritize our obligations, increase productivity, and achieve a better work-life balance. So, embrace the power of reminders and unlock your potential for greater focus, productivity, and success.