nav[aria-label="Primary Navigation"] { padding: 0; & ul { list-style: none; width: 100%; display: flex; flex-direction: row; justify-content: start; align-items: start; gap: 30px; padding: 0; & li { margin: 0; } & ul li { list-style: none; } } }

How do I see who has access to a Confluence workspace?

Rob Bl

How do I see who has access to a Confluence workspace? I wanted to propose creating a project folder in one of my team's workspaces, and it seem like it's impossible to see if everyone has access to that space without creating a page, sending them all a link, and see if they can open it. What am I missing here?

(Here's my guess: Atlassian makes it impossible for end users to see who their coworkers are in a workspace.)

Accepted answers

All comments

Markus

Hi @Rob Bl

You can use the User Access Menu which you can either reach through the Space Settings or by clicking on the three ellipses next to the Space name. You need to be the Space Owner, a Confluence Admin or have administrative rights in this space to access this setting.

Generally access is divided into group or individual roles. You can find further information here:
https://support.atlassian.com/confluence-cloud/docs/what-are-confluences-roles/

To see who is part of which group you need to have access to admin.atlassian.com and then check the group in the Site Directory.

Best Regards,
Markus

Viswanathan Ramachandran

Hi @Rob Bl

Right. End users cannot see the full list of who has permissions in a Confluence space. That complete access list is hidden for privacy and security. You don't want to end up with permissions conflicts, feel like have super power/less power and misunderstandings.

You can only see space owner. For multiple spaces, if you can write custom script using script runner, use the endpoint in advance table macro and call the macro to your folder page. Put a text box to enter space key. When user enter the space key, they will get to know the space owners.

Rob Bl

Upshot: Instead of being able to check whether a co-worker has access to a workspace before sending them a link, I have to:

Send them a link, hope they can open it
When they can't, they have to contact an admin
Delay...delay...delay

Contact an admin: "Does X have access to Y workspace?"
Wait...wait...wait
etc

There's no privacy or security advantage here. It just wastes the time of non-admins.

This falls under the same category as Atlassian making it impossible for end users to chose their own date and time format. It makes ZERO sense for that to be controlled by admins, when date and time formats are a personal preference — not to mention that it make things difficult for world-wide teams. And it's just like making it impossible for users to turn off Rovo, regarless of whether they'll ever use it, and no matter how much it gets in the way.

/Atlassian as going to Atlassian

But thanks for confirming. Appreciate the help.

Rob Bl

Thanks for clarifying.

So, as I guessed, Atlassian makes it impossible for end users to see who their coworkers are in a workspace. Only Admins/Space Owners have access to see who their coworkers are in a workspace.

Markus

Hi @Rob Bl

depending on your Space Settings there are still ways for End Users to see who has viewed a particular page.
2026-08-04 09_14_02-Jira Project Management Terminology (EN) - Internal Knowledge Base - Confluence .png
If you use Folders then you may click on the Folder and see its contents and who collaborated on its contents. This is a feature that has been added very recently.
Both of these Views can be limited by an Admin/Space Owner.
Depending on your needs you can apply to be a Manager in a Space. Managers have access to the Users of a Space and edit/manage all content.
There is also the possibility for an Admin to create a Custom Role.

Best Regards,
Markus

Rob Bl

Thanks, Markus. But the use case here is this:

Our team has several workspaces
I want to propose creating a project folder in one of those workspaces
I can't tell who has access to each workspace, so I don't know which one to use for this project folder
If I create it in Workspace A, but User X can't access Workspace A, then I've wasted my time creating it in Workspace A

UPSHOT: Finding out if User X has access to Workspace A should take 5 seconds, but there's no good, clear, simple, fast way for me to find out if User X has access to Workspace A. I have to either ask someone else, or create the content, sent User X a a link, and hope then can open it.

Welcome!

It looks like you're new here. Sign in or register to get started.

Quick Links

Find more posts tagged with

confluence

cloud

confluence-cloud