How to send a scheduled email to all space users with smart values?

Question

I want to create a scheduled review rule for all users in a space, not only for page creators but also for contributors.

I already tried {{user.emailAddress}}, {{page.editor.emailAddress}} and {{content.editor.emailAddress}}. But I am the only one who receives the email and not the last one who edit a page neither other space users.

Thank you in advanced for your support.

Aaron Pavez _ServiceRocket_ · Answer

Check this. This must be why. Ask the user to check their email visibility to confirm.

I've found this

https://jira.atlassian.com/browse/CONFCLOUD-78945

Ability to use Smart value {{user.emailAddress}} in Confluence automation regardless of the account's email visibility

It seems, sadly, email visibility is the problem. If the user has their email hidden, the automation won't be able to send the email.

Hence, why only you get it. yours isn't hidden.

Regards

Aron Gombas _Midori_ · Answer

@Nancy Bruster

It seems you are trying to track expiration of Confluence pages, and send email notification to those who could potentially update the expired pages. We have been developing the Better Content Archiving app for this exact use case for more than a decade. It is a complete yet easy to use solution, I would strongly suggest to try it.

For notification recipients, in particular, it allows selecting any combination of the last modifier, the original author, the owners, the space admins, manually selected users and even manually selected groups:

It offers a lot more features that you may find interesting, like automatically refreshed statuses (pages can expire in N days or on given dates), quick actions, several dashboards for reporting, structured CQL searches, macros, to name a few.

Try it free on your Confluence site

(Discl. this paid and supported app is developed by our team. Free for 10 users.)

Nancy Bruster · Answer

Hello @Aaron Pavez _ServiceRocket_

Here is the context. We have a lot of pages (documents) in our spaces, and most of them are outdated. The reason for the rule is to make space users to review the pages to update or delete them. I want to include all contributors since most of the page authors are no longer in the company or changed job title. So, every contributor or user can help with this "scheduled review".

In the screenshot you can see that is scheduled every 5 minutes, this is because of the testing I've been doing.

I am quite new with Confluence, as you can see.

Thank you so much :)