Access to all requests of a space

Question

Hello,

Our customer portal has customers that come from an approved domain (synced from azure). When submitting a request, they can view as reporters only the requests where they are reporters or participants.

Recently we added manually some external customers (gmail.com) and we realized that they are able to see every request that has been submitted from every reporter!!

Can you tell me why this happens and how to fix it?

We have a serious issue with sensitive data!

Thank you in advance,

Aggeliki K.

testhelpdesk · Answer

Hello,

Since the only difference between the 2 groups (the first one that could view and edit only their own requests with the second one that was recently added and could view and edit everyone's requests), was that the second group belonged to an organization, I finally removed them from the organization and everything went back to normal.

Thank you for your contribution.

Regards,

Aggeliki K.

Trudy P Claspill · Answer

Hello @Aggeliki K

How are the gmail users viewing all the requests? Are they viewing them through the customer portal, or are they licensed user and viewing requests through the non-portal JSM UI?

A user that is only a customer and only view requests through the portal should be able to see:

* requests they submit
* requests where they are a Request Participant
* requests where the Organizations field has been set to an Organization to which they belong

You have obviously checked point 1 already. What about 2 and 3?

Mikael Sandberg · Answer

No, if you remove the user from one spaces they will not be able to manage the board. Anytime your board included work items from different spaces they have to access to all spaces included.

If the board had all statuses included, then take a look at the workflows, it could be that the next status is in a different column than what the user is expecting. If the board has multiple status assigned to a column it will be divided into different sections when you move a work item to that column.