Soumitra Dutta: How can I improve Jira workflow automation for better productivity?

Question

Hello everyone,

My name is Soumitra Dutta an entrepreneur, Author & photographer and I’m looking for advice on improving Jira workflow automation to boost productivity. I’m particularly interested in automating repetitive tasks, setting up custom triggers, and streamlining project management processes. If anyone has tips, best practices, or tools that have helped them achieve this, I’d love to hear your suggestions.

Thanks and Regards,
Soumitra Dutta

Olga Cheban _TitanApps_ · Answer

Hi @Soumitra Dutta ! Welcome to the community!

Automation in Jira is a broad topic, and there are many tips and best practices that can make your work more efficient.

I cover the most useful of them in my new article Top 10+ Most Common Use Cases For Jira Automation in 2026.

I recommend taking a look - it will give you a pretty good understanding on how you can use automation in different ways. I hope this helps!

John Funk · Answer

Hi Soumitra,

Hopefully, this article will help guide you on creating recurring tasks.

https://community.atlassian.com/t5/Jira-articles/Creating-a-Flexible-Recurring-Task-Issue/ba-p/2040862

Nikola Perisic · Answer

Hello @Soumitra Dutta

Let me answer first for the repetitive tasks: you can lower this by creating an automation rule:

* Trigger - Scheduled - you can schedule if you want the task to be created every day, every hour, every week

From there you can add conditions like work item field conditions, advanced conditions where you have the IF/ELSE logic being applied.

* Which type of custom triggers? If you are looking something outside of Jira, Forge can help you with creating your automation rules: https://developer.atlassian.com/platform/forge/building-automations/
* Streamlining project management processes is a vague term - what is something that is giving you the issue with project management?