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Best approach to have team's capacity planning

Mahanth Prudhvi P

We have a new request where high level teams would like to have a plan that includes how many man hours are available from each team and how many hours would go to developing code, meetings, production issues. We would like to have this future capacity planning data recorded in jira and be available to the stake holders before finalizing the sprints. We have an addon to see how many hours have been consumed for all of these coding, meeting....after the sprint but now we would also like to have estimations for the future. For the reference we are in Standard plan and do not have Premium plan features. Please suggest me best approach for this.

Thanks!

Mahanth.

Accepted answers

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Marc -Devoteam-

Hi @Mahanth Prudhvi P

Which 3rd party app is currently used?

Does this work with future planned sprints?

Mahanth Prudhvi P

Hi @Marc -Devoteam- We are currently using "Clockwork" which lets us look at total consumed hours by each user on ticket wise and against the ticket whether it is Coding Development, meeting, testing.

Marc -Devoteam-

Hi @Mahanth Prudhvi P

Clockwork is an app that provides results based on logged work, not capacity.

You cloud look at an app from the same vendor, portfolio-by-herocoders-structure-ppm-for-jira-capacity

This probably will integrate seamless with Clockwork, and otherwise you can look for other capacity apps on the marketplace.

This as on a standard plan you have no access to the "plans" feature, that is in the premium plan, so you will have to revert to a 3rd party solution.

Rahul_RVS

Hi @Mahanth Prudhvi P

As suggested by Marc, for deeper insights, If you would like to try a mktplace app for tracking resource workload and capacity planning across multiple projects/boards, take a look at

Capacity Planner

The app offers:

1. Resource Tracking and Allocation : The app allows you to monitor and track various resources by adding them as part of a template, and their work allocation across multiple projects / sprints.

2. Real-time Visualization: Provides intuitive charts, graphs to visualize resource utilization and capacity levels in real-time.

3. Full Sprint / Project Fix version Capacity and Monitoring

Mode details here

Disclaimer : I am one of the app team member

Capacity Planner.jpg

Monitor Work.jpg

Daria Spizheva_Reliex_

Hi @Mahanth Prudhvi P ,

Great question — this is something a lot of teams run into on Jira Standard 🙂

With Jira itself, you can see what already happened, but it’s very hard to plan what will happen in hours. Jira reports like Velocity or Sprint reports are backward-looking, and the usual workaround is creating extra Jira tickets for meetings or production issues and then exporting everything to Excel — which quickly becomes messy and unreliable.

We created ActivityTimeline for this gap. You can define how many hours each person or team is actually available in the future (taking into account working hours, vacations, part-time schedules, etc.). Development work comes from regular Jira issues, while meetings, support, or buffer time can be planned as bookings or custom events — without cluttering your Jira projects.

Before the sprint is finalized, you can show stakeholders a clear forecast on how many hours are available, how many are already planned, and where overloads might happen. All of this works with Jira Standard and stays synced with Jira, so you’re not maintaining a separate planning spreadsheet on the side.

Hope this was useful.

687aab33044622cd722ceea5_Forecasting reports & charts.png

Mahanth Prudhvi P

@Daria Spizheva_Reliex_ Thanks for your suggestion....will give it a try

Mahanth Prudhvi P

@Rahul_RVS Thanks for your suggestion....will give it a try

Mahanth Prudhvi P

@Marc -Devoteam- Thank you.

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