Jira Board Permissions

Question

I am looking to create a new jira board under an exisiting project. This board ideally will only be accessed by certain users who can't access other boards on the project.

Is there a way to restrict a board to specific users without impact permissions on the other boards?

Bharat Kalia · Answer

Hey @Noah Voerg - Welcome to Atlassian Community. As John said above that the access to board is controlled by the underlying filter - So you just have to make sure the right people have access to that filter. It can be viewers as well as editors.

If you see the screenshot below (Click on Filter details), you can add your users or group in the respective roles. Once that is done, just use that filter on your board.

Note - The users will only see the issues that they have access to unless there is some issue security scheme in place.

Thanks,

Bharat

John Funk · Answer

Hi Noah - Welcome to the Atlassian Community!

Unless I am misunderstanding something in your question, access to boards are controlled by permissions to the underlying board filter. So, if you create a new filter and share that with just the individuals you want to see the board, then create the new board based on the filter you just created, you should be good to go.

Trudy P Claspill · Answer

Hello @Noah Voerg

Welcome to the Atlassian community.

You cannot directly set access permissions on boards. The permission to view the board is based on the sharing the Filter on which the board is based. The permission to see the actual issues and make changes to them is based on the permission in the related project.

Boards are based on filters. Filters must be Shared in order for other users to see the filter results. The users who have access to the filter will be able to see the board, if they also have permission to see the issues directly in the projects that the filter references.

So, create your filter for your new board. Share the filter with the users you want to be able to see that board. Don't share other filters related to other boards with those users. Don't share this new filter with other users if you don't want them to see the board.

Ensure that the users have the necessary permissions in the related projects to see issues and interact with them as necessary. Note that those permissions apply to all issues in the related projects, not just the ones that you will show on your new board.

Do note that if you don't set up issue security in the related projects, the project permissions you give to this new group will enable them to interact with all issues in the project, not just the ones shown in the new board. Likewise the users that already have access to the related projects would be able to interact with the issues in the new board through other interfaces; they just won't see that specific board.