nav[aria-label="Primary Navigation"] { padding: 0; & ul { list-style: none; width: 100%; display: flex; flex-direction: row; justify-content: start; align-items: start; gap: 30px; padding: 0; & li { margin: 0; } & ul li { list-style: none; } } }

Project Management with multiple BUs

Berniss Chow

Projects
- BU 1
  - Requirements
  - Projects
    - Project 1
      - Requirements
      - Design
      - Development
      - Test
      - Release
      - Others
    - Project 2
  - Others
- BU 2
- Tech Projects

The above is what the page hierarchy looks like.

The idea is to have project overview and updates at the BU level (BU page overview) and also service level (confluence space Projects overview).

I would like to automate the updates to the overview page when changes are made to the project pages.

Another benefit would be to have project overview from multiple services, which are in different spaces.

Could you advise on how to proceed?

Accepted answers

All comments

Staffan Redelius

Hi @Berniss Chow and welcome to the Community!

This is absolutely possible to do.

Depending on what you want to display at the summary page I would advice you could start by checking the following macros:

Content property and content property report
Excerpt macro
Recently updated macro

If you can proivide a more specific usecase for what you want to achieve it is easier to provide a solution that solves your problem.

Best regards,
/Staffan

Mia Tamm _Simpleasyty_

Hi @Berniss Chow,

Building on what @Staffan Redelius mentioned, one additional approach we at Simpleasyty are currently exploring may also be relevant to your use case.

We’re working on a proof-of-concept integration that supports the scenario where you place a Page Properties macro on each individual project page (with key details like status, owner, BU, deadlines, etc.). Those values can then be aggregated and displayed inside a Simple Table.

The idea is that Simple Tables can read those Page Properties and present them in a consolidated table with all the power it already provides:

Grouping projects by BU or service
Filtering by status or owner
Calculated columns (for example, calculating project delays or aggregating totals)
Sorting and restructuring the overview dynamically
and many more features are supported

This way, you get the best of both worlds: the native Page Properties macro for storing structured project metadata, and then a flexible, interactive overview table that updates as your pages are updated.

If this sounds interesting, I’d be happy to share more once the concept is further along — it’s exactly aimed at simplifying project roll-ups across multiple BUs and even across spaces.

— Mia Tamm from Simpleasyty

Staffan Redelius

Wow @Mia Tamm _Simpleasyty_ that sounds like a really powerful solution!

Would be nice to here more about it.

Cheers!
/Staffan

Mia Tamm _Simpleasyty_

We’re already testing it. The team is working to have it in production in week 37 of 2025. No more Reporting Page Properties macro, just Simple Table Macro.

Berniss Chow

Thank you @Staffan Redelius & @Mia Tamm _Simpleasyty_ for your suggestions!

Using the Page Properties and Page Properties Report macro, I added a tag "BU-project" to display the relevant information in the BU project overview page. I then added a Include Page macro to get the table from each BU page to the Project page.

Though it would require to add a tag for each new project creation, it's a quick fix for now. Let me know if there's a simplified way to add a tag for each new project created! Thanks again to you both

Mia Tamm _Simpleasyty_

Hi @Berniss Chow,

Thanks for sharing your solution! Very soon you won’t need the second reporting macro anymore. As you’re already doing, just include the Page Properties macro on each project page. I’d also recommend creating a template so it’s consistent, and if you’d like to manage the properties in a more structured way, you could also look at the Metadata macro from Communardo.

In less than two weeks, you’ll be able to insert a Simple Table macro on any page, and it will automatically pull in all those Page Properties — without the need for the Page Properties Report macro.

What will Simple Table bring on top of the Page Properties Report macro? You’ll be able to:

Create calculated columns from your data
Add footer aggregations
Search and filter easily
…and many other features that are already supported (with more on the way!)

So the setup will become much easier, and also far more powerful. Excited to hear how it works out for you!

— Mia Tamm from Simpleasyty

Stiltsoft support

Hi @Berniss Chow ,

If you are open to 3rd party apps (or maybe you already have it installed), we can suggest trying our Table Filter, Charts & Spreadsheets for Confluence app.

The Table Excerpt/Table Excerpt Include macros can serve as an advanced version of Page Properties/Page Properties Report: you'll be able to collect multiple-row tables (not only one-row tables) from all the child pages or from all descendants (child pages and their children).

In this case, you don't need to assign page labels, you just create project pages under the master page.

The collected report can be further filtered, aggregated, and visualized with the help of other macros provided by the app.

If you are not familiar with Table Filter or want to share any details, please book a call with the team - we'll chat live and discuss your use case.

Mia Tamm _Simpleasyty_

Thanks a lot for sharing your setup, @Berniss Chow! That’s a really nice way of combining Page Properties and the Include Page macro.

I just wanted to let you know that in the upcoming version of Simple Table (we’re aiming for release within the next two weeks), it will be possible to collect Page Properties directly into a Simple Table – so you won’t need the Page Properties Report macro anymore. This means every new page with Page Properties will automatically show up in your table.

On top of that, you’ll be able to use all the features already available in Simple Table – like grouping, footer aggregations, column calculations and more – but now applied to Page Properties. We’re also working on integration with Communardo Metadata, so if you prefer, you can keep everything organized in one place.

We’re really excited to bring this to the Marketplace soon so you can try it out. And as always, Simple Table is free, zero-egress, and Runs on Atlassian, so all data stays fully within Atlassian.

Thanks again for your feedback and ideas – they really help us shape the product!

— Mia Tamm from Simpleasyty

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