Providing Space access externally based on email domain or signup

Question

Hi,

I have a few spaces in or confluence environment that are accessible to different people internally and externally (Via space permissions, groups and confluence user licenses).

A new space has been created for a specific customer we have and they won't provide us a list of users as there may be hundreds constantly changing, so we cannot use our existing method of inviting them and assigning them a group.

Is there a way I can allow external access to this new space based on signups which we approve or via their email domain?

My first idea was to get them to signup to our service desk and then assign them a group there however we already have the main knowledge base linked to service desk and I cannot see anyway to link another space that only customers in certain orgs can see.

Cheers,

Sean

Kieren _SmolSoftware__ar1cj1 · Answer

Hi @Sean Millar

Another approach is to use an app like Admin Automations (an app that I build) to add any user from a specific domain, e.g. client.com, into a specific group that you grant space access to, e.g. client-space-access.
You could then use the User Access Settings to grant users from client.com access to your Confluence product.

You can find more about how our rule based domain selection and filters work on our website.

Good luck!

-Kieren

Sean Millar_dhy0u1 · Answer

Hi @Kristian Klima

Thanks for the detailed response, something like that seems to be exactly what we need and could be used for future cases too.

I will check it out.

Have a great day.

Cheers, 
Sean

Kristian Klima_gtcuat · Answer

Hi @Sean Millar and welcome to the Community.

You can use one of the following apps:

Those apps create a static website from your Confluence space which will remain anonymous (not public). Then you can set up access to such a website via SSO. In your case, that would be your Client's SSO.

As your client controls access via SSO, they'd be in control who gets to access the site.

* Scroll Viewport by K15t
* Instant Websites by Glintech

You can then update the site's content whenever necessary.

In other words, you control Content, your client controls Access as SSO is independent of Confluence license seats.

At Emplifi, we're using Scroll Viewport to create a static website with the Internal version of the documentation and controll access with our SSO for our employees and contractors who do not have/need a dedicated Confluence seat.

You can create one Viewport site per Client. Basically, work with individual clients to set up their own individual site (on their domain) and set up access via SSO.