How can I grant single project access to a user group using "free" Jira?

Question

I'm using the basic free version of Jira. Within my Jira product, I've created 2 separate projects. I'd like to give people access to just one of the projects.

I used Admin / <product> / Groups settings to create a group for this purpose and added the people to that group. From the group settings, I can give the group access to a product which gives them access to both projects. Is there a way to only give the group access to a single project? I didn't see where I could specify that.

mike

Trudy P Claspill · Answer

Hello @Mike Lipp

Welcome to the Atlassian community.

First can you provide more information about the problem you are trying to solve, and what type of access this limited group actually needs?

I ask because with the Free subscription to Jira you are already limited to no more than 10 users, and it seems like a potential burden with so few users to try to limit the access of a handful.

Based on what you need those users to be able to see and do, maybe have a free subscription for Jira Service Management and making those users Customers might satisfy your needs.

Otherwise with just Jira there is a bit of a work around, maybe, but it may be way more burdensome than it is worth.

If you upgrade to a Trial of a paid subscription, while in the trial period you can change the permission schemes to limit the Browse Projects permission based on groups. If you then downgrade back to the Free subscription the changes you made should remain enforced as per

https://support.atlassian.com/jira-cloud-administration/docs/what-is-the-free-jira-cloud-plan/

Permissions, roles, and work-level security

Project permissions, roles, and work-level security aren't customizable in Jira Free. If your site has always been on a Free plan, everyone with access to Jira is an admin for all Jira projects. If you change to a Free plan or migrate from Jira Data Center to a Free plan, project permissions are kept in their current state but anonymous access (if you had granted it) is removed. You'll need to upgrade again to change permissions. Read more about Project permissions, roles, and work-level security in Free plans.

However as new projects are added to the instance those new projects would become accessible to the group that should have limited access. Ongoing maintenance to try to keep the users limited to the one project would be a burden, and might require upgrading to a Trial of a paid subscription again.

So this workaround may be more of a hassle than it is worth.

John Funk · Answer

You are welcome. It's Atlassian's way of pushing you to a paid platform.

Mike Lipp_s68ucu · Answer

bummer

thanks for the quick answer John