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Workflow Editing Permissions

IT Department_ky7zg4

I am trying to edit the work flow for one of our project where i have been assigned the correct permissions:

However, when i go to the workflow there is no option to edit it:

I can confirm there is suppose to be a edit button on this screen by checking a Jira Instant i am a site admin for.

Before I put in an additional request to our site admin who is usually fairly busy i want to make sure I am not missing something and what exact requriements will be needed to have a project admin assigned the role mentioned in the 1st screenshot to be able to edit workflows

Accepted answers

John Funk

Hi @IT Department

We would need to see the actually Permission Scheme before knowing if that is the problem or not.

Sumukh Shashidhar

Hi @IT Department ,

You must meet ALL of the following:

1. Have the "Administer Jira" global permission
2. Be a Jira Administrator or Project Admin And the workflow must not be shared with the other projects
3. The project must be ompany-Managed

All comments

John Funk

Hi @IT Department

We would need to see the actually Permission Scheme before knowing if that is the problem or not.

IT Department_ky7zg4

How John,

Are non site admins able to access this scheme and if so, where would I be able to find it?

Sumukh Shashidhar

Hi @IT Department ,

You must meet ALL of the following:

1. Have the "Administer Jira" global permission
2. Be a Jira Administrator or Project Admin And the workflow must not be shared with the other projects
3. The project must be ompany-Managed

Evgenii

Hi, @IT Department

To edit a workflow in a project, you must meet all of the following conditions:

You have the "Administer workflow" permission for the project.
The workflow is not shared with other projects.
The project is a Company-Managed project.

One important note: Even if you meet all these requirements, you still can't make advanced changes like editing post-functions. You can only modify statuses and transitions.

Let me know if you need further clarification!

Best regards,
Evgeniy

Evgenii

Hi, @IT Department

Typically, users with the Administrator role in a project can access project settings and permission schemes.
However, sometimes permission schemes are configured with additional restrictions, which may block access even for users with administrator role.

To check if you have the necessary permissions, try visiting this URL in your browser:

https://YOUR_DOMAIN.atlassian.net/plugins/servlet/project-config/PROJECT_KEY/permissions

Replace YOUR_DOMAIN and PROJECT_KEY with your actual domain and project key.

If you're able to open the page — you have the required permissions. If not — there may be extra restrictions in place.

Let me know if you need further help!

Best regards,
Evgeniy

John Funk

Only Jira Admins can access and modify the Permission Schemes. Or persons granted Product Administration for Jira.

Lindsay Bolan

So despite being advertised to product admins in JSM projects, this permission apparently only works for project admins in Jira software or business projects. Extremely frustrating, as my only use case for letting a project admin edit workflows is in a single service project.

IT Department_ky7zg4

Thank you all for your responses.

The solution seems odd and doesn't make sense to need to be a Global admin.

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