Consulting the source - roles and actors - What to use?

Question

We have business role and business actors in our organisation.

For example:

* Role: CEO - John Doe
* Role: Developer - Mike Doe

On various pages we have owners. I want to reference the rootpage where these roles and actors are managed.

I see three ways of doing this:

* Using Excerpts
* Using Draw.IO organogram with include pages
* Using database feature

What is the best way of doing this?

Johan Theunissen · Answer

With ownership I do not only mean wikipages (that works with the confluence accounts).

For example: Process ownership.

* We have many processes
* We have many owners of processes
* I make a table with processes and owners on a wikipage.
* I would like to consult the source of roles and actors
* I don't want to just type in the roles and actors, because when someone leaves of changes roles, it is a hassle to change all owners.

Aron Gombas _Midori_ · Answer

I want to reference the rootpage where these roles and actors are managed.

@Johan Theunissen What exactly do you mean by "reference the rootpage" here?

If your use case is basically managing owners of many Confluence pages that are structured to a logical tree, then the content owner feature of the Better Content Archiving app would fit it very nicely.

It would because:

* You can choose one or more owners per page
* You can choose owners not only for a single page, but for a tree of pages ("inherited owner")

Give it a try

(Discl. this paid and supported app is developed by our team. Free for 10 users!)

Stiltsoft support · Answer

Hi @Johan Theunissen ,

If it happens so that you use our Table Filter, Charts & Spreadsheets for Confluence app in your company, we can suggest trying the Table Excerpt/Table Excerpt Include macros.

You'll be able to reuse your tables and look up them via the Table Transformer macro or collect multiple-row tables and build a master report.

The result tables may be filtered on the fly and aggregated as well.

If you are not familiar with the app, please book a call with the team - we'll discuss your use case live.