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Automating Confluence Page Creation for Jira Product Discovery Ideas and Linked Epics

Stephanie Ho_udqakb

I'm working on a cross-team product development setup using Jira Product Discovery and Jira Software, and I’d love some advice.

Whenever a new idea is created in JPD, I want to:

Automatically generate a Confluence page based on a template
Link that page to the idea
And then, when delivery epics are linked to the idea, automatically link that same Confluence page to the epics (and ideally, back-link the page to all of them)

The goal is to have a centralized Confluence space for collaborative planning and documentation tied to the lifecycle of an initiative—from idea through delivery.

Has anyone built a workflow like this? I'm especially curious about:

Whether it's better to trigger the automation from the idea or the epic linking
Best practices to maintain the connection across JPD, Jira, and Confluence
Whether ScriptRunner or native automations are more effective here

Appreciate any insights or examples—thank you!

Accepted answers

Marc -Devoteam-

Hi @Stephanie Ho

The options below are possible to automate.

Automatically generate a Confluence page based on a template
Link that page to the idea

Create an automation on the JPD project based on work item created and create a Confluence page.

The following will be harder and will require api calls (multiple) in an automation to achieve.

I can't say which ones as I have not tried this in this way.

And then, when delivery epics are linked to the idea, automatically link that same Confluence page to the epics (and ideally, back-link the page to all of them)

All comments

Marc -Devoteam-

Hi @Stephanie Ho

The options below are possible to automate.

Automatically generate a Confluence page based on a template
Link that page to the idea

Create an automation on the JPD project based on work item created and create a Confluence page.

The following will be harder and will require api calls (multiple) in an automation to achieve.

I can't say which ones as I have not tried this in this way.

And then, when delivery epics are linked to the idea, automatically link that same Confluence page to the epics (and ideally, back-link the page to all of them)

Armin Meyer _Seibert - Coderay_

@Stephanie Ho

I just want to add some information to Marcs answer. There are two approaches for your use case.

1) One-Time page creation with Jira Automation

Just use Jira Automation to create a page and with the help of smart values you can set jira field content into a structure you want. Creating a good looking page can be a bit of a pain.

Pros:

It's built in and therefore cheap

Cons:

It's a one way solution and keeping page and jira issue in sync is tricky
Styling the page can be a pain, because you need to do it with markup

2) Use an app specialized for this use case like AutoPage or Elements Publish

Got to mention: I am part of the developement team of Autopage.

There are two specialized apps in the marketplace covering the use case.

Autopage: https://marketplace.atlassian.com/apps/1218503/autopage-create-pages-in-confluence-from-jira-issues?hosting=cloud&tab=overview

Elements Publish: https://marketplace.atlassian.com/apps/1225519/elements-publish-create-confluence-pages-from-jira-issues?tab=overview&hosting=cloud

Pros:

Good Templating options to built good looking pages
Sync options to keep page and jira issue content in sync

Cons

Extra costs

Cheers

Armin

Stephanie Ho_udqakb

The problem that I ran into was that the automations within Jira are able to create a confluence page, but because the Jira Product Discovery project a team-managed, the automation would not recognize the epics that are implemented from the the Product Discovery board. Would the marketplace apps run into this issue?

Armin Meyer _Seibert - Coderay_

@Stephanie Ho

I did some testing with Autopage and page creation is working for Product Discovery (team managed) Projects.

Compared to other project types a few features of our App don't work with Product Discovery (Autopage Status Issue Glance, Confluence Page Linking). We will take care to get these working with Product Discovery.

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