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Work Log Monthly Email using Jira Automation

Aleena Umaiir

I am working on a task, I want Jira to send an automated email at the start of month to the user.

The email should contain all the issues that user has logged work on, I used this query

worklogDate >= startOfMonth(-1) AND worklogDate <= endOfMonth(-1)

and following email body:

{{#issues}} - [{{key}}] {{summary}} - Time Logged: {{worklog.timeSpent}} {{/issues}}

but with this, I am getting multiple emails for each issue, I want to include all issues in one email, where I am wrong here?

Accepted answers

Vishal Biyani_2pr07j

@Aleena Umaiir

Can you share the screenshot of your automation to better understand where the issue could be?

Sarp Egemen

Hi @Aleena Umaiir ,

As the warning in your screenshots also states, the action will be executed for each issue matching the JQL. That's why you receive an email for each matching issue.

You can still use automations, but I believe what you are trying to achieve is already a feature of Jira called "Filter Subscriptions." You can save any filter and then subscribe a group (or user) to receive those issues in a periodically timed email, similar to the format you mentioned.

Here you can find more about filter subscriptions: link

Here is an example how a filter sub. looks like as an email:
ss com 2.png

All comments

Vishal Biyani_2pr07j

@Aleena Umaiir

Can you share the screenshot of your automation to better understand where the issue could be?

Aleena Umaiir

@Vishal Biyani here you go, please look into it

Vishal Biyani_2pr07j

Can you describe your problem in some more detail?

As per the SS, automation will trigger at scheduled time and send one email.

it doesn't look like this will send multiple emails.

Sarp Egemen

Hi @Aleena Umaiir ,

As the warning in your screenshots also states, the action will be executed for each issue matching the JQL. That's why you receive an email for each matching issue.

Here you can find more about filter subscriptions: link

Here is an example how a filter sub. looks like as an email:
ss com 2.png

Aleena Umaiir

@Sarp Egemen It was so simple and I was using automation and all.

Anyways, both methods worked but I am liking Filter format very much.

Thanks a lot!

Aleena Umaiir

@Sarp Egemen can we take a sum for all of these "Time Spent" records and show at the end? Any feature like this?

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