Automate Sub-tasks creation based on custom field of Checkboxes type

Question

Hi,

I am trying to automate creating subtasks of a task based on the values selected in a custom-field of Checkbox type. Better to explain with an example.

Say I want to create task and subtasks around "Code Review" for a project. And project can have changes in multiple services and for code change in every service, multiple rounds of review needs to happen.

So I have a checkbox custom-field added to a "Task". In this, a list of repositories are present. Once the task is created, user can select what all repositories have the code changes. Then when the user runs the automation, two sub-tasks are created for every Repository selected.

Repositories Selected:

* Repo-1
* Repo-2

Sub-Tasks that should be created via automation:

* Repo-1: First Round
* Repo-2: First Round
* Repo-1: Second Round
* Repo-2: Second Round

Bill Sheboy · Answer

Hi @amit_vickey -- Welcome to the Atlassian Community!

Are you using the built-in, custom field type of checkbox, with multiple options?

If so, your rule could use the Advanced Branch to iterate over the values, adding a subtask for each selected value.  Please note with this approach you cannot predict the order of creation for the subtasks.  When you need a specific ordering, instead use a series of branch to the current issue with a condition to test for each possible value.

Kind regards,
Bill

Jan Westphal · Answer

Hello @amit_vickey

This should be rather easy. You can use the "IF-Else" Condition combined with Filtering with the issue field condition to catch each of your cases and have the "create task" or "create subtask" action set up your subtasks depending on the checkbox field information.

The screenshot is just an example. Let me know if you need more information.

Best regards,

Jan