What is the best project set up for the same tasks carried out for different locations?

Nirit Michaeli_2dm756

I have a project (let's say, handover of property), that will include many different tasks to be carried out. These tasks will need to be carried out for different properties, at different times and sometimes by different resources, but it will always be the same tasks.

The way I thought would work, is to create a Kanban Project, then create a board with all the tasks that need to be completed, then duplicate this board as many times as there are properties, and name them so that every board represents a property (e.g. the project is "Property Handover" and the board is "Property Handover - Site A", "Property Handover - Site B" etc.).

This however seems to be the wrong way to do it, since the boards are showing the same issues instead of creating new issues (so if I have a task "handover licenses", it is the same issue key in each board).

I want to be able to have the same type of task on separate boards and have them all show in one timeline. What is the best set up for that?

Thanks in advance!

Trudy P Claspill

Hello @Nirit Michaeli 

How many tasks per property does this involve?

You said you want a separate board for each property. Why is it important to have a separate board for each one? Would it satisfy you needs if you could use one board and filter it to show just the tasks related to 1..n properties at a time?

What I would recommend is that you create an Epic for each property, and create child Tasks under each Epic for the the specific property.

You could have one board to display all the tasks to which you could also apply the Epic filter to display the tasks for 1..n properties at a time.

 

With all the issue available for view in the one board, you could use the basic Timeline feature available with the board to see the timelines of all property work at once.

 

If you really wanted separate boards that you don't have to filter, then you would need to create a filter to retrieve the issues relevant to one property, save the filter, then create a new board that is based on that saved filter rather than based on the entire project.