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Project set up

Teja_lbo48h

Hi, I've a major confusion in setting up projects. I wanted to know how to start.

For example: I've a project called BMW .

It requires different departments to work to built a BMW vehicle.

1.Software

2.Hardware

3.Mechanical

4.Electrical

5. Testing

6. Procurement

7. Production

As my current project plan which was done in ms project. How can I fit into Jira.

In softwares , we have individual project for each project. What is standard way to continue further. For Hardware, Mechanical & Electrical we have different software project, Testing as different project same for Procurement and production.

I wanted to know what is the standard way , how it can tied up with issue types . We follow Initiative, EPIC , Story & Task.

I wanted to have standard procedure to get on with Jira

Accepted answers

All comments

Fazila Ashraf

Hi @Teja

Jira is flexible at certain level for you to adjust on your way of working. But here is how i have handled these in my setup.

1) Built a central project to store initiatives. That gave us opportunity to define what standardise fields and workflows for initiatives and easy to pull reports.

2) Team/squad projects work with types Epics, stories and subtasks. This gave the flexibility for the teams to do their scrum/kanban for the implementation of the work.

Initiatives can be parent of epics in any of the jira projects and Epics can be parent of standard issue type of any of the projects.

We also create 'Teams' to denote which team is responsible for those line items to allocate capacity and try out different scenarios at plan level. At the implementation level, the teams can query on the tickets for each teams and manage assignment to members.

You can find more details in https://www.atlassian.com/software/jira/guides/advanced-roadmaps/overview#what-is-advanced-planning

Is there any particular problem you are stuck with the jira plans adoption?

Teja_lbo48h

Hi Fazila,

Thank you for this valuable information. However, I require additional information.

1. Built a central project - You mean name this as BMW with only one initiative as issue type. What would be the initiatives according to the project plan. Is it project phases as initiatives.

2. Team projects : Different software as different projects now. In these project the issue types be EPIC , User stories & Sub tasks.

3. As project manager, in project plan each phase as got estimated timings and resources. How can I replicate in Jira.

For Example: A central project stores all the projects as initiatives. Correct me if I'm wrong. If I'm working with BMW and VW project. My central project name = Global projects. In this I will create 2 initiatives call them as BMW and VW.

PM starts creating a project plan for BMW. It got 5 phases working with different departments.

Each department as team managed project.

I will take a excel sheet will you please help how can I represent the structure in Jira.

I wanted to know who will responsible to create initiatives , epics in project levels. Is it PM or Tech lead of particular project.

Teja_lbo48h

Project Pan example.png

Teja_lbo48h

@Fazila Ashraf

The above attachment we can use it as example.

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