Hi, How can I set up an automation to send out a reminder email for pages that need reviewing and haven't been updated in the last two months? I have created the following automation, but I am encountering an issue: * When the email action is placed within the branch, an email is sent for each individual page. * When the email action is moved outside the branch to generate a single email with a list of pages needing updates, the resulting list appears empty. Could you please assist with resolving this issue?

Hi @Rajan Dangol , Instead of using branch, you can try going with Lookup pages action. Although Lookup action in Confluence automation is a bit more limited than the one in Jira, you can still use "Last updated" criteria for this particular case. And then, in the Send email action, you can make a list of all pages that have been found within search. Something like this may work: {{#lookupPages}} * Article: {{title}} * Page author: {{author.fullName}} * Date last updated: {{dateLastUpdated}} {{/}} Cheers, Tobi

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Confluence automation

Rajan Dangol

Hi,

How can I set up an automation to send out a reminder email for pages that need reviewing and haven't been updated in the last two months?

I have created the following automation, but I am encountering an issue:

When the email action is placed within the branch, an email is sent for each individual page.
When the email action is moved outside the branch to generate a single email with a list of pages needing updates, the resulting list appears empty.

Could you please assist with resolving this issue?

Screenshot 2025-01-02 092754.png

Accepted answers

Tomislav Tobijas

Hi @Rajan Dangol ,

Instead of using branch, you can try going with Lookup pages action.

Although Lookup action in Confluence automation is a bit more limited than the one in Jira, you can still use "Last updated" criteria for this particular case.

2025-01-02 11-22-44.png

And then, in the Send email action, you can make a list of all pages that have been found within search. Something like this may work:

{{#lookupPages}}
* Article: <a href="{{url}}">{{title}}</a>
* Page author: {{author.fullName}}
* Date last updated: {{dateLastUpdated}}
{{/}}

2025-01-02 11-22-47.png

Cheers,
Tobi

All comments

Tomislav Tobijas

Hi @Rajan Dangol ,

Instead of using branch, you can try going with Lookup pages action.

Although Lookup action in Confluence automation is a bit more limited than the one in Jira, you can still use "Last updated" criteria for this particular case.

2025-01-02 11-22-44.png

And then, in the Send email action, you can make a list of all pages that have been found within search. Something like this may work:

{{#lookupPages}}
* Article: <a href="{{url}}">{{title}}</a>
* Page author: {{author.fullName}}
* Date last updated: {{dateLastUpdated}}
{{/}}

2025-01-02 11-22-47.png

Cheers,
Tobi

Rajan Dangol

Hi Tobi,

Thank you so much for your support. Its working as expected.

Kind Regards,

Rajan

Rajan Dangol

Hi Tobi,

Is there a way to format the date last updated to "DD/MM/YYYY"?

Tomislav Tobijas

@Rajan Dangol sure. You can use the following smart value:

{{dateLastUpdated.format("dd/MM/yyyy")}}

For more info, I would suggest taking a look at the following documentation: Automation smart values - date and time

Brandi Guess

If you are on Premium or enterprise you can send a batched email, Here is an article I just published that walks through this process in depth.

https://community.atlassian.com/forums/Confluence-Cloud-Admins-articles/Keeping-Confluence-Content-Fresh-with-Automation/ba-p/3024065

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